Office Coordinator

Job Description

Company Description

Jane Rotrosen Agency LLC, a long-established literary agency in New York City is dedicated to building and managing the careers of exceptional authors.

Role Description

We are seeking a friendly, professional Office Coordinator to ensure our office runs smoothly and feels welcoming to staff, clients, and guests. This role is ideal for someone who enjoys being a go-to problem solver and takes pride in maintaining a well-organized, professional and supportive workplace; helping the team feel cared for and every visitor feel valued. This is a full-time, in-person position, central to our daily operations and designed as a dedicated role rather than a pathway into other departments.

Responsibilities

• Greet and assistant authors, editors, and visitors with professionalism and warmth
• Answer, screen, and direct phone calls
• Handle incoming / outgoing mail, packages and deliveries
• Maintain inventory of office supplies and groceries. Place and track orders as needed
• Schedule appointments and coordinate with vendors for repairs, maintenance, and meter readings
• Provide general administrative support and assist with office events and meetings, including set-up and breakdown
• Open, inventory, move and shelve boxes of books
• Open the office each workday and ensure shared spaces remain tidy, organized, and welcoming

Qualifications

Compensation & Benefits

Equal Opportunity Employment

All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, veteran status or any other characteristic protected by law.

To Apply

Please email your resume and cover letter to Kate Fraser at KFraser@JaneRotrosen.com with the subject line Office Coordinator.