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ADMINISTRATIVE ASSISTANT PART TIME

ADMINISTRATIVE ASSISTANT PART TIME

Marcel DigitalChicago, IL, US
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Administrative Assistant

The role and responsibility of the Administrative Assistant includes working closely with the Head of Administration, assisting with a variety of tasks. This position requires multitasking and organization.

Responsibilities include, but are not limited to :

  • Contract management, think part paralegal
  • Facilitate communication between prospect or client and Marcel
  • Maintain up to date contract templates
  • Manage fully executed contracts
  • Bookkeeping
  • General bookkeeping
  • Monthly invoicing
  • Monthly vendor billing
  • Time and materials billing
  • Assist with closing the month
  • Sourcing order for vendors
  • Client PO / IO billing
  • General office management assistance
  • Order lunch
  • Order supplies and gifts
  • Liaison with our co-working space
  • Schedule leadership dinners
  • Event planning
  • Yearly retreat
  • Yearly on-site
  • Occasional employee travel
  • Anniversary benefit management
  • Human Resources
  • Assist Head of Administration with Insurance Benefits Administration
  • Assist Head of Administration & CEO with Corporate Insurance Policies
  • Assist in onboarding & offboarding

Qualifications :

  • Experience with Google products including Drive, Docs, and Sheets.
  • Experience with Microsoft products including Word and Excel
  • Experience with Quickbooks Online Accounting Software preferred
  • Affinity for multi-tasking
  • Keen eye for detail
  • Can both follow and improve upon internal processes
  • Excellent communication skills
  • Self motivated
  • Ideal candidate has an interest in making a difference. The ideal candidate cares about themselves, their work, their coworkers, and their community.
  • The ideal candidate champions the department's mission & vision in cultivating an environment where one is proud to work at Marcel.
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