Office & Executive Assistant

Job Description

Job Description

Xometry (NASDAQ : XMTR) powers the industries of today and tomorrow by connecting the people with big ideas to the manufacturers who can bring them to life. Xometry's digital marketplace gives manufacturers the critical resources they need to grow their business while also making it easy for buyers at Fortune 1000 companies to tap into global manufacturing capacity.

We are looking for a highly organized and proactive Office Manager & Executive Assistant to join our team. This dual-purpose role is critical for ensuring the smooth functioning of both our physical office in Waltham and a C-suite executive.

The ideal candidate will serve as the hub for our office, managing day-to-day facilities and logistics, while also providing essential administrative support to a C-suite and other executives. If you thrive in a fast-paced environment and are a natural problem-solver, this is an excellent opportunity to be a valuable contributor to a growing company.

This role is based out of our Waltham, MA office and requires a four-day, on-site presence, Monday through Thursday .

Responsibilities : Executive & Team Support

• Manage and update team and executive calendars, including scheduling meetings, coordinating with participants, and ensuring all logistics are handled.
• Assist with domestic and international travel arrangements and accommodations for team members and executives.
• Track task progress, manage team deadlines, and provide proactive assistance with ad hoc projects.
• Process and track expenses for executives and the team.
• Conduct internet-based research to support various operations projects.

Office & Facilities Management

Culture & Events Coordination

Qualifications :

#LI-Hybrid

Xometry is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

For US based roles : Xometry participates in E-Verify and after a job offer is accepted, will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.