Executive Assistant to President of University

Executive Assistant to President of University

A university is seeking an experienced Senior Executive Assistant to support the President and manage the operations of the Office of the President. The role reports to the Chief of Staff, but is supporting the President). The Chief of Staff will help train the new EA. The role is in office Mon-Fri. Tuition reimbursement for the assistant and family (100% after 3 years).

About the Job :

• Manage the President's inbox triaging messages, drafting responses, and ensuring timely follow-up and prioritization of key communications
• Prepare and edit correspondence, reports, and presentations
• Maintain well-organized filing systems for professional records and correspondence
• Handle confidential and sensitive information with discretion
• Screen and route incoming calls and correspondences professionalism, diplomacy, and discretion
• Proactively manage the President's calendar, including scheduling of internal and external meetings, campus events
• Schedule and prepare for meetings by organizing agendas, taking minutes, and following up on action items
• Planning and executing internal and external meetings and events
• Coordinate complex travel arrangements including flights, cars, hotels, and other reservations and manage private aviation to identify and mitigate potential travel disruptions whenever possible
• Maintain confidential records, track receipts and expenses, and manage reimbursement and reconciliation processes
• Prepare, edit, and proofread high-level written communications, reports, presentations, talking points, and briefings for the President
• Maintain and oversee a university-wide compliance and reporting calendar, tracking deadlines for internal and external reports, accreditations, and obligations
• Coordinate across senior leadership and departments to ensure deadlines are met and information is routed to the President for timely action
• Follow up proactively on outstanding items and ensure the President is kept informed and engaged as needed
• Serve as a primary liaison between the President's Office and university constituents, including trustees, senior administrators, faculty, staff, students, alumni, donors, and external partners
• Support the planning and execution of high-level meetings and events, including Board of Trustees meetings, executive retreats, donor engagements, and ceremonial functions
• Ensure that key follow-ups and outcomes from presidential meetings are communicated and executed effectively
• Work closely with the Chief of Staff to align priorities, prepare materials, and provide general administrative support
• Support cross-functional projects and presidential initiatives by managing logistics, tracking deliverables, and coordinating with multiple departments
• Anticipate needs and provide solutions to logistical, scheduling, or administrative challenges

About You :

Salary, Benefits (medical, dental, vision), Paid Vacation, Tuition Reimbursement, Retirement savings plan (TIA 403 B), Parking

Hours : 9am-5pm (occasional evening or weekend work based on university events or travel needs)

Base pay range $90,000.00 / yr - $110,000.00 / yr

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