Administrative Assistant Soligenix, Inc.

Overview

POSITION SUMMARY :

The Administrative Assistant will perform administrative and office support activities for multiple departments within a 20-person biotech firm.

The position requires superior attention to detail, a commitment to accuracy, and excellent organizational skills. The candidate must have demonstrated proficiency in MS Office programs, including Word, Excel, PowerPoint and Outlook. This role is perfect for a self-starter who thrives in a results-oriented environment and enjoys the flexibility of a hybrid work model.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provide exceptional administrative support to multiple departments and C-suite by managing the Company calendar, preparing expense reports, directing calls / emails, greeting and directing visitors, maintaining company files, printing materials as needed.
• Coordinates and oversees the day-to-day management of supplies, equipment, and facilities for the organization, as appropriate, to include maintenance, inventory management, logistics, and related activities.
• Plan meetings and coordinate travel arrangements for employees and Board of Directors
• Attend staff meetings and record minutes
• Maintain Company files as well as Company calendar
• Receive courier and other deliveries, sort and distribute mail; ship FedEx, U.S. Postal Service and other packages
• Monitor Company social media accounts, research and post articles and company announcements, update company contacts, participate in Investor Relations mailings
• Perform offsite errands (as needed)
• Perform data entry and analysis
• Corporate credit card reconciliation
• Evaluate vendors for cost-savings opportunities
• Assisting with special projects as needed

ADDITIONAL DUTIES / QUALIFICATIONS

EDUCATIONAL REQUIREMENTS (degree, license, certification)

YEARS OF EXPERIENCE

PHYSICAL REQUIREMENTS / WORKING CONDITIONS of POSITION

N / A

OTHER SKILLS AND ABILITIES

Candidates must reside in the state of New Jersey.

How to Apply

Please provide resume, references, and current location via e-mail. Soligenix, Inc. offers a competitive compensation and benefits package. Soligenix, Inc. is an Equal Opportunity Employer. Compensation will be commensurate with experience. No phone calls, please. No recruiters.

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