Administrative Assistant I

Administrative Assistant

Moss is a national privately held construction firm providing innovative solutions resulting in award-winning projects. With regional offices across the United States, Moss focuses on construction management, solar EPC, design-build, and public-private partnerships. The company's diverse portfolio encompasses a wide range of sectors, including luxury high-rise residential, landmark mixed-use developments, hospitality, K-12 and higher education, justice, solar energy and battery storage, and sports. Moss prides itself on a strong entrepreneurial culture that honors safety, quality, client engagement and employee development. Its employees consistently rank Moss as one of the best places to work.

Position Scope And Organizational Impact

Moss' Administrative Assistant will enhance the team's effectiveness by providing information management support, representing the team to others, and supporting the preparation of meetings, presentations, and overall organization. As an acting extension of the team, the ideal candidate will be responsible for establishing and maintaining adequate internal and external working relationships.

Essential Job Duties And Responsibilities

• Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the team and business partners
• Screens all incoming telephone calls, answers telephones in a prompt, professional manner
• Welcomes team members by greeting them, in person or on the telephone; answering or directing inquiries and determine whether they should be given access to specific individuals
• Maintains and manages the teams calendar schedule by planning and scheduling appointments, meetings, conferences, teleconferences, events, and travel, resolving any scheduling issues
• Arrange travel and accommodations for the team
• Prepares / reconciles expense reports and invoices for the team
• Event plan and coordinate events varying in audience size ensuring communication, RSVPs, space planning, meals, and entertainment, and more. This includes but not limited to leadership trainings, quarterly workshops, and quarterly presentations both virtually and in person
• Complete ad hoc projects as assigned such as personal events and / or family needs
• Work both autonomously and in collaboration with teammates, colleagues, and external contacts
• Perform other duties as assigned

Education And Work Experience

Job Location : Fort Lauderdale, FL

Classification : Full time Exempt Salaried

Reports To : Director Operations Information Systems

Moss is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.