Events Manager

Events Manager

Stanford University School of Medicine, located in the heart of Silicon Valley, was founded in 1858 with a mission to be the premier research-intensive medical school that improves health through leadership, diversity, and a collaborative approach to discovery and innovation in patient care, education, and research.

With more than 4,500 faculty, each providing a unique mix of research, education, and patient care effort, organized in 28 different departments and 9 different institutes and centers, supported by more than 4,500 staff, occupying 1.6M square feet of academic space in more than 80 buildings, and collectively generating about $1.6B in revenues, the School of Medicine is Stanfords largest school and truly a complex organization.

Holistically, the School of Medicine is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that keeps pace with market trends, and benefits that increase financial stability and promote healthy, fulfilling lives.

Stanford Medicine is the single brand used for 3 different entities : Stanford School of Medicine, Stanford Health Care, and Stanford Childrens Health. Stanford Medicine is led by a partnership among the Dean of the School of Medicine and Stanfords two hospital CEOs. Stanford Medicines mission is : Through innovative discovery and the translation of new knowledge, we improve human health locally and globally. We serve our community by providing outstanding and compassionate care. We inspire and prepare the future leaders of science and medicine.

Based in Stanford, California, Stanford University School of Medicine is seeking an in-person Events Manager to lead and manage high-quality events, large meetings and site visits for the Stanford Medicine enterprise. This person will serve as an event leader on complex, large-scale events / meetings, including venue selection, speaker management, registration and attendee tracking, vendor and budget management, on-site event management and collaboration with Stanford Medicine leaders on content creation.

Duties include

• Serve as project manager of multiple activities, scope out project tasks / team assignments and guide team to create work plans and schedules, monitor progress, and meet milestones.
• Oversee the management of event and operations team and / or production consultants to produce quality, multi-faceted events and productions.
• Establish and maintain relationships with internal and external university partners.
• Operate as account manager on deliverables, program metrics, and status reports.
• Work cross-departmentally to prepare and manage complex program budgets.
• Recommend and schedule events, large meetings and site visits into appropriate off-campus and on-campus venues.
• Oversee registration strategy and logistics.
• May hire and oversee support staff, students and contingent event staff.
• Train and supervise junior event planners and operations staff in proper execution and implementation of events.
• Other duties may also be assigned.

Desired Qualifications :

7-10 years of event experience.

Education & Experience (Required) :

Bachelors degree and five years of relevant experience or combination of education and relevant experience.

Knowledge, Skills and Abilities (Required) :

Certifications & Licenses :

Must possess and maintain a valid California non-commercial Class C Drivers License.

Physical Requirements

Working Conditions :

May require some travel and working evenings and weekends.

Work Standards :