Transaction Coordinator

Job Description

Job Description

SBD Housing Solutions is seeking a detail-oriented, highly organized, and proactive Transaction Coordinator to manage all acquisition and disposition transactions across our real estate investment portfolio. In this critical role, you'll support our home buying and sales teams, ensuring a seamless contract-to-close process.

You'll be responsible for maintaining accurate records, coordinating documents and timelines, and supporting communication between internal teams, title companies, lenders, buyers, sellers, and vendors.

This is a perfect role for someone who thrives in a fast-paced, process-oriented environment , enjoys problem-solving on the fly, and finds satisfaction in delivering a flawless customer and team experience.

Two Core Themes of This Role :

• Choreograph the purchase, financing, and sale of assets.
• Provide exceptional customer experience.

What You'll Do :

Coordinate transaction paperwork, scheduling, and signatures from contract through close

Work closely with home buyers, in-house agents, lenders, title companies, and third-party vendors

Manage escrow documentation, verify approvals and signatures, and ensure timely appraisals and inspections

Maintain accurate transaction records in Salesforce CRM and Microsoft SharePoint

Communicate with lenders regarding loan extensions, refinances, and funding

Provide transaction-related financial information to our Controller, including incoming deposits, payoffs, and escrow activity

Track and report key transaction metrics weekly based on company KPIs

Serve as the communication hub across departments-ensuring deadlines are met, issues are resolved quickly, and everyone stays aligned

Coordinate in-person, mobile, or remote notary appointments for document execution

Ensure compliance with internal processes and company policy

Education & Experience

High school diploma or equivalent (required)

Bachelor's degree in accounting, finance, or a related field (preferred)

Minimum of 2 years of experience in real estate transactions, mortgage / title, or administrative operations

Must be a commissioned Notary Public in Missouri (or able to obtain within 30 days of hire)

Ideal Candidate Traits

You love process, but you're flexible when things shift mid-day

You're energized by fast-paced work, not overwhelmed by it

You keep timelines tight and your documentation tighter

You communicate clearly, follow up reliably, and think two steps ahead

You're not afraid to chase a missing signature or clarify an ambiguous task

You take pride in your work and show up for your team-every time

At SBD Housing Solutions, we're obsessed with great process, better communication, and doing the right thing-even when it's not easy. We move fast, work hard, and celebrate wins as a team. We are humble, hungry and smart, ideal team players.

If this sounds like you, and you're ready to thrive in a high-volume real estate operations environment, we'd love to hear from you!