Administrative Associate for Faculty Affairs

Administrative Associate For Faculty Affairs

The College of Fine Arts is the college of creativity at The University of Texas at Austina home for artists, performers, designers, scholars, educators, makers, and creatives ready to change the world.

To assist the Director of Faculty Affairs in the College of Fine Arts in Faculty Appointment and Faculty Human Resources activities, including coordinating efforts of the schools / departments.

College-Wide Faculty Affairs Support : With supervisor, review all paperwork for faculty hires in the college so that all faculty appointments comply with college and university policies, accreditation requirements, and human resources best practices in a timely manner. Assist supervisor with auditing faculty assignments in our HR system each semester to confirm their appointments are correct, including tracking faculty leaves and ensuring faculty leaves are entered into Workday appropriately.

Departmental Support : With supervisor, work with and advise department staff to ensure faculty assignments in all departments in the college are updated when needed. Train department staff and develop tools as needed. Additionally for a small number of faculty members in the fine arts section, originate hiring paperwork and oversee their onboarding and offboarding.

Faculty Awards Coordination : Under direction of supervisor, oversee assembly of Fine Arts faculty awards materials for university-wide teaching award nominations. Manage college teaching award programs and some college-funded research support programs. Assist supervisor with Fine Arts faculty research leave programs.

Promotion and Tenure : Assist supervisor with reviewing and assembling Promotion and Tenure files in advance of College promotion and tenure committee meetings and final submission to the provost's office.

Recruitment Support : With supervisor, review and route requests to search for career faculty members. Review and approve posted positions on the faculty recruitment website, Interfolio. With supervisor, oversee activities of departmental staff managing faculty searches. Provide administrative support to faculty searches run out of the dean's office.

Record Maintenance : Maintain digital records of all fine arts faculty members and business of the Office for Faculty Advancement.

Event / Workshop Coordination : Coordinate logistics of the college's faculty-related events and workshops as assigned by supervisor.

Fine Arts Faculty Appointment Updates : Implement changes to fine arts section faculty appointments, endowed fellows, and endowed holders.

Bachelor's degree and at least one year experience in an office environment working on multiple projects. Demonstrated strength in writing and editing abilities. Experience and demonstrated initiative and attention to detail in event planning and workshop development. Required competencies : Attention to Detail, Effective Communication, Initiative, Teamwork, Problem Solving. Relevant education and experience may be substituted as appropriate.

Three years' experience in an office environment working on multiple projects.

Experience working in a higher education office environment.

Experience working at The University of Texas at Austin.

$48,000 - $52,500

This position will be located in a cubicle workspace with a 3 days in-office requirement. During the new in position period, requirement will be in-office 5 days.

Prolonged screen time

Repetitive use of a keyboard at a workstation

Use of manual dexterity.

Resume / CV

Three work references with their contact information; at least one reference should be from a supervisor

Letter of interest

Important for applicants who are NOT current university employees or contingent workers : You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers : As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility : Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion / transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility : The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks : A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer : The University of Texas at Austin, as an equal opportunity / affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency : The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification : If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify : The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following :

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

Compliance : Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.