Litigation and Operations Assistant

Job Description

Job Description

McClanathan, Burg & Associates, LLC (MBA) is a well-established CPA firm with nearly 20 years of success in downtown St. Petersburg. Our downtown office provides a modern and professional work environment with impressive views of the city and Tampa Bay. We pride ourselves on delivering professional excellence, operating with integrity and a steadfast commitment to our clients.

This is an in-person position, integral to our firm's operations. Candidates must have no less than one year of recent experience with Family Law Discovery processes. This multifaceted role demands a highly organized and meticulous individual capable of effectively managing a fast-paced, demanding workload. You will contribute significantly to our office's critical functions, thriving in an environment with high professional standards while consistently maintaining accuracy and attention to detail.

As our Litigation and Operations Assistant, you will provide essential support across our litigation, audit, and tax departments. You will play a crucial role in managing significant discovery workloads for family law and commercial law cases, ensuring every detail is meticulously handled.

Key Responsibilities :

• Managing and organizing critical legal, audit, and tax documents firm-wide, including e-discovery processes (data collection, processing, review, and production).
• Handling comprehensive family and commercial law discovery, including drafting and tracking engagement letters, tracking case deadlines, and assisting with the preparation of financial affidavits, responses to Requests for Production, Interrogatories, and Subpoenas.
• Using and updating forms prescribed in the Florida Rules of Civil Procedure.
• Performing detailed analysis of personal and corporate financial documents, including data entry and support for forensic accounting.
• Acting as a primary point of contact for clients, coordinating meetings, Zoom calls, and telephone conferences, and managing various calendars, correspondence, invoices, and client payments with a friendly and professional demeanor.
• Managing physical files, including trial binders and related support.
• Providing crucial firm-wide administrative support, including coordinating with vendors, managing office equipment and supplies, overseeing kitchen needs, planning firm lunches and team-building activities, processing daily mail and bank deposits, and assisting with periodical billing.
• Ensuring the firm is ready for business daily, with the lobby, kitchen, conference rooms, and common areas.
• Supporting the audit department by processing financial statements with precision and assisting the firm administrator with processing and assembling tax returns.
• Maintain accurate records of time.
• Handle occasional firm errands efficiently.
• Other tasks as needed.

Requirements :

Compensation Range :

$50,000 – $60,000 annually, commensurate with experience.

Benefits :

McClanathan, Burg & Associates, LLC is an equal opportunity employer. At our firm, your contributions are truly appreciated, your professional skills actively grow, and your dedication is vital to our shared accomplishments.