Annual Giving and Alumni Engagement Coordinator

Job Description

Job Description

Position : Annual Giving and Alumni Engagement Coordinator

Department : Development & Alumni Relations

Location : Caroline Saltonstall Building

Hours : Full-time; generally 8 : 30 AM - 5 : 00 PM, M-F and some weekend

and evening flexibility required

FLSA : Exempt

Classification : Staff

Milton Academy is an independent college preparatory K–12 school, boarding and day in grades 9–12, located just outside of Boston.

Milton Academy cultivates in its students a passion for learning and a respect for others. Embracing diversity and the pursuit of excellence, we create a community in which individuals develop competence, confidence and character. Our active learning environment, in and out of the classroom, develops creative and critical thinkers, unafraid to express their ideas, prepared to seek meaningful lifetime success and to live by our motto, “Dare to be true.”

Summary of Position :

The Annual Giving and Alumni Engagement Coordinator will provide crucial administrative and program support for Milton Academy’s annual giving (the Milton Fund) and engagement initiatives that are central to advancing the school’s strategic mission. The coordinator will play a key role in supporting a broad range of giving and engagement programs, and will also collaborate closely with colleagues to execute ongoing and special initiatives including but not limited to multi-channel engagement communications (email, social media, direct mail), Milton Fund donor stewardship and cultivation campaigns, alumni volunteer committees and councils, as well as donor and engagement reports and metric tracking.

Milton Academy seeks an enthusiastic and detail-oriented coordinator to join the Development and Alumni Relations team. This entry-level role is ideal for recent graduates or early-career professionals eager to gain hands-on experience in communications, annual giving, and alumni and student engagement.

The Coordinator will help create multi-channel communications, support stewardship efforts, collaborate with student volunteers, and provide administrative support for alumni volunteer programs, events, and fundraising campaigns, such as Reunion and Giving Day.

If you’re a strong communicator, organized, and excited to launch your career in advancement, you are encouraged to apply!

Essential Functions and Responsibilities :

Assist with the development and implementation of multi-channel engagement communication campaigns, including email, social media, newsletters, and direct mail. Draft communications, coordinate with colleagues to generate compelling content, assist with managing production schedule / calendar, and run analytics reports as needed to track effectiveness.

Collaborate with internal stakeholders and external vendors to produce annual giving and engagement marketing communications.

Support stewardship initiatives for annual donors, including Milton Fund donor society recognition, donor retention and cultivation campaigns, and student-led ThankView campaigns.

With guidance from the Director of Annual Giving and Alumni Engagement, coordinate programs that introduce current students to the value of the Milton alumni network prior to graduation.

Provide administrative and logistical support for alumni volunteer committees and councils,, including recruitment, meeting preparation, and resource updates.

Assist in maintaining reports and tracking progress on annual giving and engagement goals, entering data and running reports as needed using Raiser’s Edge database and other software platforms.

Collaborating with Milton’s events team, staff alumni programs and events as assigned with a special focus on Reunion Weekend and other signature alumni events throughout the year.

Profile general program support as needed to the Annual Giving and Alumni Engagement team, in particular at key times of year : Calendar Year End, Giving Day, Reunion, Fiscal Year End.

Participate in the development and implementation of Annual Giving and Alumni Engagement team’s priorities, and work with the team to ensure coordinated, synchronized efforts throughout the year.

Work cooperatively with other coordinators and team members on shared projects and office initiatives.

Other responsibilities and duties as assigned.

Supervision to be received : Reports to the Director of Annual Giving and Engagement.

Education and Experience

Required : A bachelor’s degree and 1+ years of work experience .

Preferred : Experience in an independent school or college environment; communications / marketing and / or fundraising or alumni engagement work experience.

Competencies

Required :

Be a genuine, invested, and flexible team player.

Must be a creative problem solver who is self-motivated and driven to achieve goals.

Outstanding skills in time management, written and oral communication, organization, and attention to detail. Work well both independently and cooperatively; proven success working as a team member.

Ability to manage and balance competing priorities, complex situations, and tight deadlines.

Receptive to supervision and professional development.

Maintain a high level of discretion when dealing with sensitive information.

Ability to establish rapport with students, volunteers, donors, vendors, and campus partners.

Understanding of and a strong commitment to the mission of Milton Academy; familiarity with independent school environment helpful.

Strong computer skills, command of Microsoft Office and Google.

Experience using Raiser’s Edge, Canva, Adobe Design Suite, and / or email marketing systems (e.g., MyEmma, Mailchimp, Constant Contact, Slate).

Physical Abilities

Required :

Must be able to work at a computer for up to 8 hours each day in conjunction with OSHA requirements.

Must be able to lift small packages (up to 5 pounds).

Must be able to move around the Milton Academy campus without restriction.

Must be able to participate in overnight trips away from Milton Academy.

All interested internal candidates must complete an application for promotion or transfer and inform your supervisor as soon as possible.

The essential functions and basic skills have been included in this job description; it is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This position description is subject to change at any time.

Milton Academy is an equal opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of any category protected by federal, state, or local law, including but not limited to race, color, sex, sexual orientation, gender identity, gender expression, religion, disability, age, genetic information, veteran status, ancestry, citizenship or national or ethnic origin.