GOVERNMENT OPERATIONS CONSULTANT III - 77070802

Government Operations Consultant III - 77070802

The FWC envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy.

Our mission is to manage fish and wildlife resources for their long-term well-being and the benefit of people. Every organization has an identity that is forged not only by what it does, but by how it conducts itself. The values embedded in our mission and expressed in the vision of the FWC are to make quality decisions by being dynamic, science-informed, efficient, ethical, collaborative, and committed to the vitality of the state and its environment. Visit our website for more information : MyFWC.com.

This position provides administrative support for the Office of the Chief Information Officer (CIO) and to the Office of Information Technology's (OIT) staff, consisting of the Applications, Desktop Services, and Network sections. This is administrative work for a senior management position. The incumbent uses independent level work judgment to perform research and independently make decisions and obtain solutions. This is the intermediate level work where the employee performs a full range of assignments under limited supervision. Duties are well defined with established practices and policies. Work requires the understanding and use of business and technical vocabulary. The employee must use skills in retrieving, compiling, and reporting data. Errors may cause delays in organizational work or result in loss of expenditures and have an impact on operational effectiveness and productivity.

Minimum Qualification : One year of purchasing and State Contract Manager experience and completed vocational / technical training in secretarial, clerical, office / business, or customer service-related; or completed associate degree at institution of higher education can substitute for the required experience. Florida Certified Contract Manager designation required to be completed within 6 months of starting this position.

Description : Serves as OIT Purchasing Agent and Contract Manager. Processes My Florida Marketplace and P-Card transactions. Monitors and prepares budget reports, inventory reports, and maintains purchasing records of expenditures for office equipment, computer hardware, software, and office supplies. Reviews and coordinates the proper processing of P-Card transactions. Make arrangements for, and process all travel vouchers for OIT staff as required, ensuring compliance with the Florida Travel Rules and Regulations. Responsible for timely and accurate processing and / or approval, as appropriate, of vendor quotes, invoices and warrants for payment of goods received, or services rendered. Responsible for adhering to the provisions and requirements of section 215.422. F.S, related to state comptroller's rules and Florida Fish and Wildlife Conservation Commission invoice processing and warrant distribution procedures.

Serves as the staff assistant to the CIO and to the OIT. Processes a variety of correspondence, investigates subject matter, and prepares replies. Answer telephones, takes accurate messages, and directs visitors and callers to the most appropriate person to assist them. Creates and maintains purchasing and project files for the CIO. Summarizes calendars for the CIO's staff and advises supervisor of scheduling conflicts. Other general office work as needed. Conducts research and prepares correspondence, reports, manuals, and other material on technical and general subjects. Uses a variety of research sources, including the Internet and library sources to research, compile, and organize data for the CIO.

Courteously assists Commission constituents to resolve questions or problems they may have in matters relating to this Commission, its programs or fish and wildlife conservation generally. Adheres to Customer Service Guidelines as detailed in IMPP 1.33. Seeks to garner public support for agency objectives and programs by serving Florida's citizens in a positive and pro-active manner.

Knowledge, Skills and Abilities : Knowledge of State of Florida purchasing procedures; Knowledge of State of Florida contract management procedures; Knowledge of standard business formats and styles for letters and business forms; Knowledge of office procedures and practices; Knowledge of the principles and techniques of effective communications; Knowledge of the methods of data collection; Knowledge and extensive ability to use Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); Advanced Typing and Data Entry Skills; Knowledge and Skills coordinating activity of 20+ other staff members; Knowledge and Skills in event planning and coordination for groups of 20+ people; Ability to produce final products within established time frames; Ability to organize files and other records; Ability to compile and analyze data for administrative decisions; Ability to organize and maintain records management systems; Ability to perform basic arithmetical calculations; Ability to use correct spelling, punctuation and grammar; Ability to type letters, memoranda and other standard forms in correct format; Ability to operate general office equipment; Ability to handle telephone calls in a courteous and effective manner; Ability to plan, organize and coordinate work assignments; Ability to communicate effectively with all levels of personnel and management; Ability to establish and maintain effective working relationships with others.

The State of Florida is an Equal Opportunity Employer / Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and / or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Veterans' Preference. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here.