Payroll Coordinator

Payroll Coordinator

Reporting to the Chief of Human Resources, the Payroll Coordinator plays a crucial role in ensuring accurate and timely payroll processing, distribution, and reporting. This position demands a high level of discretion and proficiency in handling sensitive and confidential information.

The below statements are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing of all responsibilities, duties and / or skills required. Other duties may be assigned.

• Process bi-weekly payroll for all employees accurately and punctually.
• Maintain and update payroll records, including new hires, terminations, salary adjustments, and benefits deductions.
• Investigate and resolve payroll discrepancies and efficiently address employee inquiries regarding payroll matters.
• Ensure adherence to federal, state, and local payroll laws and best practices.
• Safeguard the accuracy and confidentiality of payroll records and employee information in the payroll system.
• Generate management reports, such as payroll summaries, overtime, and leave balances.
• Maintain accurate employee data and support audit processes.
• Contribute to year-end processes, including tax forms and statements.
• Stay abreast of legislative changes and regulatory updates impacting payroll operations.
• Calculate wages, overtime, bonuses, and deductions accurately during payroll processing.
• Provide exceptional customer service as the primary point of contact for employee payroll inquiries.
• Collaborate with the Benefits department to ensure accurate updates in Paycom.
• Manage payroll information updates for promotions, transfers, terminations, and new hires.
• Assist employees with onboarding documents, worker's compensation filings, and garnishments.
• Submit the IROC quarterly report accurately and timely.
• Ensure union dues are paid accurately and timely.
• Maintain ongoing accuracy of employee data records.
• Other duties as assigned

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and / or experience :