DENTAL PROGRAM COORDINATOR (THC)

Job Description

Job Description

Position Purpose : Responsible for the administration, compliance and daily operations of the Advanced Education in General Dentistry (AEGD) Dental Residency Program, in conjunction with the Dental Residency Program Director, the Associate Designated Institutional Officer, Residency Program Manager and the AEGD.

Position Requirements / Qualifications :

Education / Experience :

Experience working with Dental or Medical Residency programs preferred. A Bachelor’s degree is required; and or two to four years of related experience is required.

Licensure / Certification :

CPR Certification from the American Heart Association.

Skills / Ability :

Knowledge of AEGD accreditation policies and regulations preferred. Must be able to communicate effectively, both orally and in writing. Excellent organization skills and must pay attention to detail.

POSITION RESPONSIBLITIES (THIS IS AN EXEMPT POSITION)

• Monitors and maintains requirements for Commission of Dental accreditation (CODA).
• Performs various CODA administrative functions for the residency program including entering program updates, coordinating Internal Review planning and set-up & CODA reporting and site visit planning.
• Monitors all CODA and ADA communications to stay abreast of industry and program changes.
• Responsible for new development, support, maintenance and enhancement of the systems. Serves as a technical point of contact for all levels and groups within the organization.
• Ensures data integrity, test system changes, writes reports and analyzes data flows for process improvement opportunities.
• Supports the selection and recruitment process for residents by managing PASS and MATCH platforms and ensuring accuracy of information in all pertinent data bases .
• Handles all administrative responsibilities for dental residents; prepares personnel files, prepares contracts (new / renewals); monitors requirements documents (e.g. licensure, BLS, PALS).
• Responsible for maintenance of the resident’s file in New Innovations, coordinating the on-boarding process, processing all travel and other reimbursements.
• Coordinates residency didactic & clinical components; schedules lectures, clinical & surgical activities, internal / external rotations, maintains attendance records, & develops Residents’ Handbook.
• Responsible for administrative coordination and support related to medical and dental student programs and performs other duties as assigned.
• Reports to work on time and ready to work with minimal absenteeism.
• Adheres to Confidentiality Policies and Procedures / HIPAA Regulations.