Administrative Coordinator

Job Description

Job Description

We are looking for a detail-oriented and self-motivated Administrative Coordinator to join our team on a part-time, contract basis in Grand Rapids, Michigan. In this role, you will play a key part in supporting a community-focused initiative by organizing and distributing essential resources to residents. This position offers a flexible schedule and requires a proactive approach to managing day-to-day tasks and engaging with the public.

Responsibilities :

• Coordinate the assembly and distribution of lead reduction water kits, ensuring all items such as pitchers, filters, aerators, and educational materials are included.
• Conduct informal risk evaluations as part of the community outreach program.
• Organize and participate in up to five weekly events aimed at distributing kits and educating residents.
• Facilitate door-to-door delivery of water kits, ensuring accurate documentation of visited addresses.
• Manage weekly pickup times for residents to collect their kits.
• Collaborate with volunteers and community partners to maximize program impact and efficiency.
• Maintain accurate records and complete required templates to track distribution progress.
• Provide general administrative support, including scheduling, calendar management, and responding to inquiries.
• Report regularly to the program supervisor with updates on progress and any challenges encountered.
• Proven experience in administrative support or coordination roles.
• Strong organizational and time-management skills with the ability to work independently.
• Excellent communication and interpersonal skills for engaging with residents and community partners.
• Valid driver’s license and reliable vehicle for door-to-door delivery, with mileage reimbursement provided.
• Flexibility to set your own schedule, with availability during daytime hours.
• Familiarity with basic office tools and the ability to manage records accurately.
• Commitment to community service and the ability to work effectively in diverse settings.