Executive Administrative Assistant

Job Description

Job Description

Job Title : Executive Administrative Assistant

Job Summary :

The Executive Administrative Assistant provides high-level administrative support to senior executives by handling information requests, performing clerical functions, and assisting in the planning and coordination of meetings, events, and travel. This role requires discretion, strong organizational skills, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities :

• Manage executives’ calendars, schedule appointments, and coordinate meetings, ensuring optimal time management.
• Prepare reports, memos, letters, presentations, and other documents as requested.
• Handle confidential information with integrity and discretion.
• Coordinate domestic and international travel arrangements, including flight bookings, accommodations, and itineraries.
• Organize and prepare for meetings, including gathering documents and attending to logistics.
• Act as the point of contact between executives, staff, clients, and other external partners.
• Monitor and respond to email correspondence on behalf of the executive, when necessary.
• Assist in tracking and managing expense reports, budgets, and departmental records.
• Perform general office duties such as ordering supplies, managing filing systems, and maintaining office organization.
• Support special projects and other duties as assigned.

Qualifications :

Preferred Attributes :