Accounts Payable Specialist

Who is Disability Rights Wisconsin?

Disability Rights Wisconsin is the state's Protection and Advocacy system, charged with protecting the rights of individuals with disabilities and keeping them free from abuse and neglect. Employing a variety of means, our advocates and attorneys use individual casework and systems advocacy to achieve positive changes in the lives of people with disabilities and their families. We are seeking employees who value this work. In turn we treat our employees well, offering a supportive environment, talented colleagues, excellent benefits, and generous leave.

Disability Rights Wisconsin arose out of a disability civil rights movement demanding that the abuse of people with disabilities end and that people with disabilities be included in life, school, workplaces, and communities. Our core values include Diversity, Dignity, Independence, Accessibility, Inclusion, Human Rights, and Liberation.

A diversity-based approach to disability rights recognizes the intersectional nature of oppression experienced by people with disabilities from marginalized and underserved communities. We work to specifically address disability-related injustices at the intersections of disability and race; disability and gender and gender identity; disability and gender-based violence; and more. We strive to create a welcoming and inclusive environment at Disability Rights Wisconsin.

Job Information

Full Time Equivalent : 0.5 FTE (20 hours per week), Hourly

Reports to : Finance Director

Rate : $24.00 to $29.00 per hour

Location : This is a Madison office position. Hybrid work is available. Applicant must be a Wisconsin resident.

Job Hours : Work to be completed during core office hours; 8 a.m. to 5 p.m.

How to Apply

Application Instructions : Required for this position is a cover letter and resume that details your qualifications and experience.

For priority consideration, apply online at our Careers page : www.disabilityrightswi.org / careers

Application Deadline : August 29, 2025. Applications received by this date will be given full consideration. The position will remain open until filled.

Note : You can request alternate formats of this position announcement. You may submit your application materials in alternate formats if needed by emailing careers@drwi.org

Job Summary

The Accounts Payable Specialist is responsible for maintaining the accounts payable system, including credit cards and employee expense reimbursements in accordance with DRW financial policies and procedures, account reconciliations, assisting the Director of Finance with journal entries, preparation of financial statements and annual audit, and other duties as assigned.

Key Responsibilities

1. Accounts Payable - 60%

• Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
• Charges expenses to accounts and programs by analyzing invoice / expense reimbursements and recording entries.
• Prepare journal entries and assist with account reconciliations.
• Prepare invoices and expense reimbursements for approval.
• Manage payments to vendors.
• Track vendor W-9 forms and prepare annual 1099 forms.
• Monitor and maintain contracts for outside vendors.

2. Analysis and Reconciliation - 25%

3. Other - 15%

Qualifications Required :

Preferred :

Work Environment and Physical Demands

Benefits

Disability Rights Wisconsin places an unparalleled value on the well-being of our staff. The following benefits are offered for permanent employees who work 20 or more hours per week :

o Dental, Vision Coverage

o Additional Life Insurance for employee and spouse and children

o Critical Illness Insurance

o Identity Theft

o Pet Insurance

Employment at our organization may qualify you for federal student loan forgiveness programs. We do not directly pay for – nor forgive – federal student loans. However, our status as a not-for-profit organization under Section 501 (c) (3), makes us an eligible employer. There may be other determining factors for one to qualify.

For more information, read the Federal Student Aid's Public Service Loan Forgiveness (PSLF) page : studentaid.gov / manage-loans / forgiveness-cancellation / public-service

Generous paid time off policies include :

o Medical and Caretaking

o Vacation

o Personal

Equal Employment Opportunity Act (EEO) and Affirmative Action (AA)

We are an equal-opportunity employer. All applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status following Title VII of the Civil Rights Act of 1964 and the American with Disabilities Act (ADA)and the Uniformed Services Employment and Reemployment Rights Act (USERRA). Our organization is committed to building a culturally diverse and inclusive environment.

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