Administrative Assistant - Legal Services Team

Job Description

Job Description

Job Title : Administrative Assistant – Legal Services Team

Location : New York, NY (onsite, every other Friday remote)

Industry : Legal Services

Pay : $28.00 – $35.00 / Hourly

Experience Level : 1–3 years

Benefits : This position is eligible for medical, dental, vision, and 401(k).

We’re seeking a proactive and detail-oriented Legal Administrative Assistant to support a team of attorneys in a fast-paced, professional environment. This role is ideal for someone early in their career who thrives on organization, precision, and providing exceptional administrative support.

The ideal candidate will have a strong command of Microsoft Office Suite, excellent communication skills, and a keen ability to manage multiple priorities efficiently.

Key Responsibilities

• Draft, edit, and format correspondence, memoranda, and legal documents with a high level of accuracy.
• Manage incoming and outgoing calls with professionalism; take and relay detailed messages as needed.
• Review, organize, and distribute electronic and physical mail and correspondence.
• Maintain attorney calendars, coordinate meetings, and schedule appointments and travel.
• Transcribe dictation and prepare various legal documents as requested.
• File and organize legal documents and maintain both physical and digital filing systems.
• Coordinate and prepare materials for internal and client meetings.
• Enter attorney time and expense reports accurately and promptly.
• Assist with client billing, including preparing invoices and reviewing related financial details.
• Support daily office functions such as replenishing paper supplies and maintaining copier readiness.
• Maintain and update client contact information in internal databases.
• Open and update client matters and perform conflict checks as required.
• Provide backup administrative coverage to other attorneys or practice areas as needed.

Qualifications

Benefits :

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request.

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