Administrative Assistant - Public Works Department

Job Title

This highly responsible position provides assistance to the Department Head or the Police Division Commander as assigned. Work includes a wide variety of clerical and administrative tasks, which require the application of independent judgment and the general knowledge of laws, regulations, and policies of the City.

Essential Job Functions

• Schedules meetings, screens incoming calls, and provides information to other employees and / or the public.
• Performs a variety of research, creates reports and databases.
• Studies, analyzes, evaluates, develops recommendations, identifies, and solves administrative problems.
• Composes and types routine correspondence, takes dictation, enters data, handles service requests, tracks information, and maintains records.
• May process purchase orders and invoices; tracks status of approval and payments.
• May register employees for approved training courses, enter per diem, and ensure accommodations are secured and payments are received.
• May assign case numbers to projects, assists with case distribution, and assist with correspondence and communication.
• May assist with inspection, inventory, and / or the calibration of equipment.
• May assist with training as needed.
• May assist with special events as needed.
• May provide courier service as necessary.
• Performs other related job duties as assigned.

Qualifications and Ksas

Education and Experience :

High school diploma or equivalent; three (3) years of experience in clerical administration in a fast-paced office environment; or an equivalent combination of education and experience. Associate's degree preferred.

Special Qualifications :

Knowledge, Skills, and Abilities :

Additional Information

The work is light work, which requires exerting up to 20 pounds of force occasionally and / or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Requires standing or sitting for sustained periods of time; walking or moving from one work site to another; manual dexterity to pick, pinch, type, or otherwise work primarily with fingers; mental acuity including the ability to make rational decisions through sound logic and deductive processes; hearing to receive detailed information and to make the discrimination in sound; and the ability to express ideas by means of the spoken word and have close visual acuity. Additionally, the following physical abilities may be required :

Work is typically performed in a secure and dynamic environment where the employee is exposed to change and responsive to changing goals, priorities, tasks, etc.