Business Operations Coordinator

Job Description

Job Description

Overview

Type : Full-time, On-site | 8 : 00 AM - 4 : 30 PM Monday-Friday

Reports To : Chief Operating Officer

Looking to build a career, not just fill a role? Work directly with our CEO, COO, and Director of Sales & Marketing while gaining exposure across three business entities spanning solar energy, AV integration, and retail sporting apparel. High performers advance into operations management, project management, business development, or other specialized roles based on their talents and interests.

The Role

Manage on-site support for our multi-entity organization. Own facility management, coordinate executive logistics, and drive efficiency in day-to-day business functions. This role requires independent thinking, strong execution, and the initiative to identify and solve problems proactively.

Key Responsibilities

• Facilities & Operations

o Own day-to-day facility operations ensuring client-ready environments

o Manage in-office relationships, office supplies, and maintenance coordination

o Execute conference room setup and meeting logistics

o Troubleshoot and resolve facility issues independently

o Manage logistics for CEO, COO, and Director of Sales & Marketing

o Execute meeting preparation, materials coordination, and follow-up

o Implement document management (scanning, filing, digital organization)

o Execute on-site bookkeeping functions (check preparation, invoice processing)

o Drive sales and marketing operations support (client visits, materials, events)

o Execute new employee onboarding (I-9, facility tours, workspace setup)

o Participate in performance reviews and feedback sessions

o Manage physical HR documentation and employee files

o Coordinate employee engagement initiatives and culture events

o Serve as primary contact for visitors, clients, and vendors

o Manage incoming calls and conference room scheduling

o Process mail, packages, and deliveries

o Drive special projects from concept to completion

o Provide operational backup across all three entities

o Coordinate with remote Philippines operations team

Why This Role Matters for Your Caree r

What We're Looking For

o 2+ years in office administration, operations coordination, or facilities management

o High school diploma required; Associate's or Bachelor's degree preferred

o Proficient in Microsoft Office Suite and digital collaboration tools

o Exceptional organizational skills and ability to manage competing priorities

o Strong decision-making and problem-solving capabilities

o Works independently with minimal supervision

o Results-oriented with focus on accuracy and efficiency

o Professional communication with executives, clients, and vendors

o Maintains confidentiality and exercises sound judgment

o Ambitious with growth-oriented mindset and desire to advance

o Takes ownership of outcomes and operational standards

o Proactive in identifying problems and implementing solutions

o Self-directed with strong work ethic and accountability

o Eager to learn and take on new challenges

o Collaborative team member who builds effective relationships

o Detail-focused with commitment to accuracy and follow-through

Performance Metrics

Compensation & Benefits

Success Profile

You're highly organized, ambitious, and see this as an opportunity to prove yourself and advance. You take ownership, manage multiple priorities with precision, and actively seek ways to add value. You view direct executive exposure and multi-industry experience as invaluable learning opportunities. You're a go-getter who understands that excellence in this role opens doors to your future within the organization.

Ready to build your career with us? Apply now.