Project Coordinator / Operations Analyst

Job Purpose

This position supports the Historical Records Digitization Project (HRDP) & Digital Operations Excellence (DOE) Team as a member of the HRDP Startup Team and will aide in assessing the readiness of new locations considered for the project. This Startup Team is responsible for collaboration and analysis of cemeteries to determine readiness for the Records Project. They are also responsible for planning, coordinating and ensuring the requirements for startup are adhering to the project timeline. This role acts as a liaison between HRDP Project Managers (PMs), startup team and location staff.

Job Description

Research, analysis and lead support for new projects

• Travel to identified potential project locations
• Gather key data points and create a written summary of findings for HRDP PMs
• Conduct cemetery assessments with local cemetery associates in preparation for records project
• Track timelines and perform estimations to aide in coordinating the kick-off and close-out schedules based on analysis of location needs
• Support coordination with multiple departments and team members (IT, Property Development, PM, HMIS, Property Records Validation Specialist) to determine pre-work activities and timeline
• Coordinate logistics and activities of the startup team based off results of the startup plan analysis
• Support the startup team by assisting with office set up, records organization, supply orders and establishing / testing of reconciliation rules
• Work with PM, SRIS and location to support closeout activities and help transition project team to new location
• Maintain accountability for startup team / location pre-work responsibilities, including a location assessment of their property maps, identifying and escalating potential obstacles to PMs before they become roadblocks
• Assist the Managers in the interview process when hiring team members
• Actively participate in onboarding team members
• Assist with property descriptors and Inventory Change Requests to prepare for reconciliation
• Lead Change Management initiatives for location readiness

Analytical support for in-process projects

Communication and Planning

Qualifications

Education

Experience

Knowledge, Skills & Abilities