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Executive Assistant
Executive AssistantMotion Recruitment • Chicago, IL, US
Executive Assistant

Executive Assistant

Motion Recruitment • Chicago, IL, US
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Our client, a major grocery retail company , is actively looking for an Executive Assistant to join their team! This position is on-site in Chicago , so only local applicants will be considered.

  • This begins as a 6 month contract with an opportunity to extend or convert at any time

About the Role

We are seeking a detail-oriented and proactive Executive Assistant to join our team on a contract / temporary basis in Chicago. This role is ideal for someone organized, resourceful, and eager to support a fast-paced team. The Executive Assistant will provide day-to-day administrative support, including calendar coordination, travel planning, meeting preparation, and office management tasks.

Key Responsibilities

  • Manage complex calendars, scheduling meetings, and coordinating appointments across multiple time zones.
  • Organize and prepare for meetings, including agenda creation, document preparation, and logistics.
  • Coordinate domestic and international travel arrangements and itineraries.
  • Process and track expense reports in a timely and accurate manner.
  • Assist with office management responsibilities, including supplies, vendor coordination, and general administrative support.
  • Serve as a point of contact for internal and external stakeholders, ensuring clear and professional communication.
  • Handle confidential information with discretion and professionalism.

    • Qualifications

  • Bachelors Degree
  • 1–3 years of administrative or executive support experience preferred (open to junior-level candidates eager to learn).
  • Strong organizational skills and attention to detail.
  • Excellent communication skills, both written and verbal.
  • Proficiency with Microsoft Office Suite and / or Google Workspace.
  • Ability to multitask and manage shifting priorities with professionalism and a positive attitude.
  • Based in the Chicago area with ability to work on-site as needed.
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    Executive Assistant • Chicago, IL, US

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