Senior Administrative Assistant - Specialist (San Diego)

Overview

Senior Administrative Assistant - Specialist (San Diego) at Turner Construction Company

Responsibilities

• Provide exceptional customer service and act as the senior administrative point of contact for the functional business department and leadership.
• Engage professionally with others to address and discuss information.
• Facilitate executive activities, manage calendars and commitments, travel, and expense reporting.
• Serve as liaison between leadership and others; manage calls and email communications.
• Proofread written correspondence, memos, emails, presentations, and other documents.
• Record, transcribe and distribute minutes of meetings.
• Assist leadership in making consistent decisions by providing historical reports and references.
• Serve as coordinator for department, including meetings and events.
• Complete items requiring executive electronic signature, with documented authorization.
• Maintain Notary Public commission (as required).
• Embrace company culture, values, and Diversity, Equity, and Inclusion (DE&I).
• Demonstrate lean leadership; evaluate processes for continuous improvement to increase responsiveness and efficiency; share best practices across the team.
• May serve in management capacity to :
• Provide Administrative Services (AS) team support and relieve others' duties during times of need.
• Manage requests for department administrative support and delegate as appropriate.
• Balance workload and prioritize tasks for department AS staff and self.
• Establish SOPs for department AS staff roles; explore and drive innovative ideas to improve systems and service quality.
• Lead and develop department AS direct reports; foster teamwork and collaboration; deliver timely performance feedback and contribute to performance appraisals.
• May serve as Development Partner (DP) for AS team members.
• Other activities, duties, and responsibilities assigned.

Qualifications

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The employee is frequently required to sit, use hands to finger, handle, or feel objects, tools, or controls; and reach with hands, talk, and hear. The employee frequently views a computer monitor and uses a computer keyboard. Specific vision abilities required include close vision, peripheral vision, depth perception, and the ability to adjust focus. The employee is regularly required to be mobile and may travel short or long distances via various conveyances. May perform work on-site at construction sites, office locations, and / or off-site venues. May regularly lift and / or move up to 10 pounds and occasionally up to 25 pounds.

Work Environment

The work environment is typically office or remote-based. Reasonable accommodation may be made for individuals with disabilities. The employee may work at construction sites with exposure to moving mechanical parts, high precarious places, fumes or airborne particles, outside weather conditions, and risk of electrical shock. Noise levels are usually moderate to loud. Employee must comply with company safety policies, procedures, and applicable laws.

Turner is an Equal Opportunity Employer - race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or other characteristics protected by applicable law.

Job Details

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