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Event Coordinator and Property Manager
Event Coordinator and Property ManagerEllsworth + Ivey • Bethlehem, CT, United States
Event Coordinator and Property Manager

Event Coordinator and Property Manager

Ellsworth + Ivey • Bethlehem, CT, United States
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Job Title : Event Coordinator & Property Manager

Location : Within 1 hour of Bethlehem, CT

Type : Hybrid, Mostly Remote Position but (onsite presence required on average 1-2 days per week).

Weekend availability required for events and touring on certain weeks (weekday working hours would be adjusted accordingly)

About :

You will be working directly with the owner, entrepreneur and creative behind several lifestyle brands and hospitality projects. In addition to her fashion and retail ventures, she owns and manages a boutique real estate portfolio that reflects her passion for design and hospitality.

Her portfolio includes a newly acquired wedding and events property in Connecticut, where she is cultivating a charming countryside destination for unforgettable celebrations, as well as three thoughtfully designed Airbnb rentals. This role will support her in managing and growing these properties to deliver exceptional guest and client experiences.

Summary of Role :

We are seeking a highly organized and adaptable Property Manager & Personal Assistant to support both day-to-day operations and the growth of a small wedding / event venue and property rental business. This role is diverse - blending administrative support, property management, guest services, and on-site event supervision.

You’ll be the point person for keeping operations running smoothly, supporting ongoing projects, and ensuring guests and clients receive excellent service. This position is ideal for someone who thrives in a dynamic environment, is comfortable wearing many hats, and can take initiative with minimal supervision.

Key Responsibilities :

Guest & Event Support

  • Manage inquiries, reservations, and communication with guests and prospective clients.
  • Oversee booking platforms, calendars, and guest experiences for seamless operations.
  • Conduct in-person property tours for prospective event clients.
  • Be available to act as on-site supervisor for weddings and events (some weekends / evenings required).
  • Collaborate with local businesses to support community engagement and schedule community event programming

Property & Operations Management

  • Coordinate with vendors, contractors, and local property managers for maintenance and property upkeep.
  • Manage 4 rental properties, ensuring smooth day-to-day operations.
  • Implement systems and processes to improve efficiency and guest experience.

    • Renovation & Compliance Support

  • Partner with contractors, designers, and local officials to support renovation and permitting projects.
  • Research zoning and compliance requirements to ensure adherence to local regulations.
  • Coordinate project timelines, budgets, and deliverables.

    • Personal & Administrative Support

  • Provide general personal assistant support for scheduling, communications, and organizational needs.
  • Anticipate needs and proactively address issues before they arise.
  • Support business operations and special projects as needed.

    • Who You Are

  • A Jack / Jill of All Trades : Excited to learn, adapt, and step into diverse challenges.
  • Organized & Detail-Oriented : Strong at managing schedules, logistics, and priorities.
  • Proactive Problem Solver : Anticipates needs, identifies solutions, and stays two steps ahead.
  • Independent & Self-Motivated : Thrives in a hybrid / independent environment with limited direction.
  • Excellent Communicator : Clear, professional, and confident in both written and verbal communication.
  • Resourceful & Curious : Naturally digs in to find answers and solutions quickly.

    • Qualifications :

  • 3+ years of experience in property management, hospitality, event coordination, or administrative support (preferred).
  • Strong organizational skills with the ability to manage multiple projects, calendars, and priorities.
  • Excellent written and verbal communication skills; confident handling guest and client interactions.
  • Comfortable working independently with minimal supervision and taking initiative to solve problems.
  • Ability to adapt to a flexible schedule, including weekends for events.
  • Proficiency with booking platforms (Airbnb, HoneyBook, etc.), project management tools, and basic office software (Google Suite, Microsoft Office).
  • Familiarity with vendor coordination, renovation projects, or permitting processes is a plus.
  • Reliable transportation and ability to travel within 1 hour of Bethlehem, CT.
  • High level of professionalism, discretion, and attention to detail.

    • How to Apply :

    Please email adi@ellsworthandivey.com with your resume and a cover letter detailing your experience and why you’re excited about this opportunity.

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    Event Coordinator • Bethlehem, CT, United States

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