Project Assistant

Job Description

Job Description

Robert Half's construction client in Walnut Creek, CA is in need of a project assistant!

The Project Assistant will play a critical role in the day-to-day administration of our construction projects. This position requires excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. The ideal candidate is proactive, resourceful, and excited to be part of a dynamic team where their work will make a direct impact.

Key Responsibilities Include :

• Project Coordination : Assist project managers in organizing, scheduling, and tracking construction projects to ensure they remain on time and within budget.
• Document Management : Maintain and update project documentation, including contracts, permits, blueprints, submittals, RFIs (Requests for Information), change orders, and other critical files.
• Communication : Serve as a liaison between project managers, subcontractors, suppliers, and clients to facilitate clear and efficient communication.
• Data Entry & Reporting : Input project data into internal databases and assist with creating weekly project updates, budget reports, and schedules.
• Invoice Tracking : Assist with managing invoices, purchase orders, and expense tracking, collaborating with accounting staff to ensure vendor payments are accurate and timely.
• Meeting Coordination : Schedule project meetings, take detailed meeting minutes, and ensure all follow-up actions are tracked and addressed.
• Permit Assistance : Help in preparing and submitting permit applications, ensuring compliance with local regulations, and coordinating inspections.
• Supplies Coordination : Assist in ordering and tracking materials for projects, ensuring timely deliveries and resolving any supply chain issues.
• Organization & Office Support : Handle general office duties as necessary, such as answering calls, organizing files, and maintaining a clean and efficient work environment.

If you are interested in this project assistant position, please submit your resume today!