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Executive Support Manager

Executive Support Manager

Suntex MarinasDallas, TX, US
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Job Description

Suntex Marinas invests exclusively in niche mixed-use marinas and their related operating platforms. We have acquired, developed, and operated over 95 full-service marinas which include retail spaces, office buildings, resorts, hotels, and restaurants.

We are looking for an Executive Support Manager to support members of our Executive team at our Home Office in Dallas, TX. The ideal candidate provides expert level administrative leadership to key functions, coordinates projects, and ensures the efficient operations of executive support services for key individuals. Key responsibilities include communication, leadership, project management along with additional support and administrative activities to support the executive leadership team.

EXECUTIVE SUPPORT FOR CHIEF EXECUTIVE OFFICER AND CHIEF LEGAL OFFICER

  • Ensure optimal performance and a positive work environment
  • Manage complex calendars, schedules, and travel arrangements for select executives

PROJECT MANAGEMENT

  • Serve as a strategic liaison between executives and internal / external stakeholders, fostering clear communication and collaboration
  • Coordinate executive and leadership teams by assisting with the planning and coordination of events
  • Develop and implement process improvements to increase efficiency in executive office operations
  • Facilitate communication between executives and other departments to assist with the coordination of projects and meeting objectives and deliverables
  • Prepare and review correspondence, reports, presentations, and other documents
  • Partner with the legal department to assist with certain projects, including litigation matters and board of director communication

    • BUDGET MANAGEMENT

  • Assist in budgeting and monitoring expenses for the executive office or administrative team
  • Work to ensure timely processing and payment for vendors, including support for the legal and risk departments with inbound invoicing requirements
  • Collaborate in budget planning and ensure the responsible operating within approved budgets for executive support activities

    • REPORTING AND ANALYSIS

  • Work within various legal and insurance trackers to ensure data accuracy and complete reports
  • Prepare reports on project status and budget adherence as needed

    • Qualifications and Requirements :

  • BA or BS in Business Administration, preferred
  • Experience in management of executive and leadership teams
  • Minimum at least 5 years executive support or administrative support roles
  • Excellent written and verbal communication skills
  • Strong time-management skills and an ability to organize and coordinate multiple concurrent activities
  • Proficient user of Microsoft Office products including Excel, Word, PowerPoint
  • Ability to maintain confidentiality of information related to the company and its employees
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