Executive Assistant to President of Solar

COMPANY OVERVIEW

Moss is a national privately held construction firm providing innovative solutions resulting in award-winning projects. With regional offices across the United States, Moss focuses on construction management, solar EPC, and design-build. The company's diverse portfolio encompasses a wide range of sectors, including luxury high-rise residential, landmark mixed-use developments, hospitality, K-12 and higher education, justice, solar energy and battery storage, and sports. Moss is ranked by Engineering News-Record as the nation's top solar contractor and one of the top 50 general contractors. Moss prides itself on a strong entrepreneurial culture that honors safety, quality, client engagement, and employee development. Its employees consistently rank Moss as one of the best places to work.

POSITION SCOPE AND ORGANIZATIONAL IMPACT

Moss is seeking a highly organized and proactive Executive Assistant to support the President of our Solar Division. This role is instrumental in keeping operations running smoothly across a high-growth, fast-paced national solar business. You will manage complex travel logistics, including private aviation, coordinate leadership meetings and off-site events, and act as a trusted partner handling confidential matters with discretion. The ideal candidate is detail-driven, hospitality-minded, and thrives in a dynamic, high-performance environment.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

Provide comprehensive administrative support to the President, including calendar management, travel arrangements, and expense reporting

Coordinate internal and external meetings, including scheduling, agenda preparation, logistics, and follow-ups

Manage sensitive and confidential information with discretion and integrity

Strategic & Operational Support

Act as a liaison between the President and internal / external stakeholders, including executive leadership, clients, and vendors

Prepare briefing materials and background documents for meetings and presentations

Support strategic initiatives and special projects as assigned by the President, ensuring timely completion

Monitor progress on key projects and ensure follow-through on assigned action items

Assist with event planning for leadership meetings, offsites, and corporate functions

Coordinate with other executive assistants and administrative staff across departments to align priorities and scheduling

Maintain and organize files, both physical and electronic, ensuring accurate records management

EDUCATION AND WORK EXPERIENCE

Bachelor's degree or equivalent experience.

5+ years of executive-level administrative experience, preferably supporting C-suite executives in a large organization

Strong organizational and project management skills

Exceptional written and verbal communication abilities

Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools

Proven ability to handle confidential information with the utmost discretion

High emotional intelligence and interpersonal skills

Proactive problem-solving abilities

Flexibility and adaptability in a fast-paced environment

Strong attention to detail and follow-through

Commitment to fostering a positive, team-oriented culture

Occasional travel for site visits, special events, and venue evaluations

JOB TITLE : EXECUTIVE ASSISTANT - PRESIDENT OF SOLAR

JOB LOCATION : FORT LAUDERDALE, FL

CLASSIFICATION : FULL TIME - EXEMPT - SALARIED

REPORTS TO : PRESIDENT OF SOLAR

Moss is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.