Event Marketing Roadshow Coordinator

Job Description

A Fortune 500 company has an opening for a position in the Global Event Marketing Group. The team is comprised of highly experienced event management professionals that include event marketers, strategists, planners, logistics experts, meeting and roadshow coordinators, content managers, list managers, finance and budget experts, process controllers, and reporting analysts. Applicants must have experience in the planning and execution of corporate roadshow meeting and travel logistics as well as virtual meeting production and execution. Candidates must be committed to very high‑quality control standards, quick turnaround times and tight immovable deadlines and consistent changes in the environment. Core competencies include working in a fast‑paced environment, managing multiple simultaneous roadshows, strong attention to detail, excellent communications and client service skills, willingness to work across global time zones and / or work off hours, ability to use standard office computer systems and working under pressure while being a collaborative team player.

Compensation Data

COMPENSATION :

The salary range for this position is $95,000 to $110,000. If both numbers are the same, that is the amount that Aramark expects to offer. This is Aramark's good faith and reasonable estimate of the compensation for this position as of the time of posting.

BENEFITS :

Aramark offers comprehensive benefit programs and services for eligible employees including medical, dental, vision, and work / life resources. Additional benefits may include retirement savings plans like 401(k) and paid days off such as parental leave and disability coverage. Benefits vary by location and are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and / or works. For more information about Aramark benefits, click here Aramark Careers - Benefits & Compensation.

Application Window

There is no predetermined application window for this position, the position will close once a qualified candidate is selected. Qualified applicants with arrest or conviction records will be considered for employment in accordance with applicable law, including, but not limited to, the Los Angeles County Fair Chance Ordinance for Employers, the California Fair Chance Act, and the San Francisco Fair Chance Ordinance to the extent that those laws apply to the opportunity.

Job Responsibilities

As a Marketing Roadshow Coordinator supporting the clients Global Event Marketing Roadshow Team, the candidate should excel at planning and execution for the business units the team supports. Applicants should have experience managing the A‑Zs of roadshow planning within the financial services industry as well as experience managing multiple tasks effectively in a heavy workload position. The Event Marketing Roadshow Coordinator is responsible for planning and executing high‑profile roadshows by collaborating with Corporates, Investment Banking, and Capital Markets teams. This role involves extensive coordination of logistics, including travel, accommodations and meeting management, while maintaining seamless communication with corporate management teams and internal stakeholders. The Event Marketing Roadshow Coordinator will demonstrate strong organizational skills, the ability to work independently and a commitment to excellence, creativity, and teamwork.

Key Responsibilities

Roadshow Logistics – Oversee all aspects of roadshow logistics, including travel and meetings. Partner closely with internal and external teams to ensure seamless execution and the highest level of service. Prepare and distribute daily schedules to corporate executives and deal teams. Leverage all available resources to research, coordinate, and manage complex travel and meeting arrangements for in‑person roadshows. Responsibilities include organizing flights, trains, ground transportation, hotels and charters (as needed) for both internal bankers and external high‑level clients. Proactively manage changes and resolve issues as roadshow progresses.

Meeting Management – Provide expertise to the business regarding production of live in‑person, virtual and hybrid roadshow solutions. Oversee pre‑event details for live in‑person roadshows including site selection, contract negotiation, cost analysis, staging, and food and beverage services. Facilitate, initiate and partner with client technology and audio‑visual services to ensure appropriate equipment is included for all programs. Collaborate directly with dedicated technicians; secure video conferencing and all pertinent meeting related equipment. Travel to and support onsite execution. Manage registration, ensure accuracy of content and manage reporting for all roadshows within the CVENT system.

Vendor Management – Manage relationships with internal and external vendors. Negotiate and review contract terms, coordinate roadshow requirements and confirm all logistical details are executed accurately and within established deadlines.

Administrative – Expense reports, research, payment requests.

Risk & Control – Maintain event metrics; support all client expense risk and compliance policies. Reconcile roadshow invoices and close out details in a timely manner.

Qualifications

Minimum of 3‑5 years roadshow / travel / corporate access / event planner experience.

Ability to successfully partner with team members in planning and execution of in‑person live, virtual and hybrid roadshows.

Knowledge of virtual technology platforms, venue / vendor sourcing and event technology.

Strong client service and relationship management skills.

Ability to work independently and make sound decisions.

Strong negotiation, written and communication skills.

Ability to problem‑solve and works well under pressure.

Excellent time management skills to handle projects that have long and short lead times.

Ability to multi‑task with high level of focus on detail.

Strong organization and prioritization skills.

Collaborative "team player" orientation with a strong regional cultural awareness.

Flexibility in work hours; weekends, holidays and early morning and evening roadshow assistance may be required to accommodate global time zones.

Travel to venues and providing on‑site support during execution is required.

Knowledge of roadshow trends that affect financial services industry and clients keep current on cultural and restaurant reviews to ensure ideas are innovative.

Bachelor's degree or equivalent experience.

High level of computer skills including Word, Excel, PowerPoint, Outlook, virtual platforms and knowledge of database management, knowledge of IPREO and CVENT a plus.

Education

Bachelors preferred.

Our Mission

Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.

Equal Opportunity

At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.

About Aramark

The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing – a new challenge, a sense of belonging, or just a great place to work – our focus is helping you reach your full potential. Learn more about working here at http : / / www.aramarkcareers.com or connect with us on Facebook, Instagram and Twitter.

Nearest Markets

Nearest Major Market : Manhattan

Nearest Secondary Market : New York City

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