Facilities Coordinator

Description

This is an onsite position in the Morrisville, NC office. The Facilities Workplace Coordinator is an on-site position that reports into Corporate Services & Facilities Management. This role is responsible for front desk administration and provides support for day-to-day office activities. This role follows site and corporate standard operating procedures to provide a safe and secure workplace for all.

Responsibilities

• Front desk coverage — welcome, screen and register visitors and guests; notify employees via phone, MS Teams or email that visitors have arrived; escort visitors as needed.
• Follow proper SOP-driven actions and notification in the event of FDA inspections, audits, DEA, client, local or government agency visits.
• Administrator for Badges and Visitor Log system (assist with badges for cGMP and non-cGMP access).
• Create service work orders / tickets and coordinate with Corporate Services and Facilities for necessary services.
• Administrator for conference room system; assist with meeting coordination, maintain meeting and conference rooms, coordinate with local IT support to ensure AV equipment is operational.
• Maintain breakrooms and office supplies, snacks, and beverages; ensure inventory levels and timely reorders.
• Accept incoming food orders for employees and meetings as needed.
• Receive and distribute incoming mail and packages as required; open and scan mail in accordance with corporate mail handling policy to the appropriate receiver or department.
• Provide general admin support and other duties as assigned.

Skills & Qualifications

Seniority level

Employment type

Job function

Industries

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