Meeting Support Assistant

Job Description

Timeframe : October 27, 2025 – March 20, 2026

Hours : 32.5 hours / week (flexible schedule with required core hours of 10am–2pm, Monday–Friday)

Onsite Requirements : 2 days / week (Tuesdays, Thursdays) in Washington, DC Office.

Pay : $21 / hour

About the Role :

The Choice is partnering with a Washington, DC-based medical association is seeking a proactive temporary employee to support its Annual Meeting, taking place in late March 2026. This role provides hands-on experience in large-scale event coordination, member engagement, and program support.

Key Responsibilities

• Conduct outreach via phone and email to up to 1,000 invited faculty participants, assisting with technical issues and ensuring responses are tracked accurately.
• Provide customer service support for up to 7,700 abstract and case submitters, fielding questions and troubleshooting issues.
• Assist with proofing up to 5,000 pages of accepted abstracts and cases.
• Support the review and approval process for up to 1,000 faculty disclosures.
• Contribute to the development and accuracy of meeting materials across logistics, marketing, and expo-related tasks.
• Provide general support to the Activity Management team, including ad-hoc projects as needed.

Requirements

We are an Equal Opportunity Employer