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Administrative Coordinator, Neurosurgery
Administrative Coordinator, NeurosurgeryBeth Israel Deaconess Medical Center • Boston, MA, US
Administrative Coordinator, Neurosurgery

Administrative Coordinator, Neurosurgery

Beth Israel Deaconess Medical Center • Boston, MA, US
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Job Type : Regular

Time Type : Full time

Work Shift : Day (United States of America)

FLSA Status : Non-Exempt

The Administrative Coordinator will support the Chief of Neurosurgery at Beth Israel Deaconess Medical Center in Boston, MA.

Job Description :

Provides support for leadership positions and a division or department by coordinating administrative work, projects, and staff. Performs various administrative functions requiring in-depth knowledge of departmental programs, operations, hospital policies, and procedures.

Essential Responsibilities :

  • Screens telephone calls and access for high-level position(s), determining which individuals need face-to-face meetings, referring to other managers, or resolving situations. Schedules and prepares for appointments, meetings, and travel arrangements.
  • Oversees planning and preparation for committees, distributes minutes, and prepares agendas and materials.
  • Plans, coordinates, and makes recommendations for high-profile programs and events for the department.
  • Independently composes and edits complex and sensitive correspondence, reports, and documents for manager approval.
  • Compiles, analyzes, and summarizes data from multiple sources to create detailed reports and presentations.
  • Completes department-specific responsibilities as documented locally.

Required Qualifications :

  • High School diploma or GED required; Associate's degree preferred.
  • 3-5 years of related work experience required.
  • Advanced skills in Microsoft applications (Outlook, Word, Excel, PowerPoint, Access) and other web-based applications, including producing complex documents, analysis, and database maintenance.

    • Competencies :

  • Decision Making : Guides decisions based on policies and objectives.
  • Problem Solving : Addresses varied problems using analysis and knowledge.
  • Independence of Action : Sets goals and determines how to achieve results with some guidelines.
  • Written Communications : Communicates clearly and effectively in writing.
  • Oral Communications : Communicates effectively in English with staff, patients, and external customers.
  • Knowledge : Demonstrates full working knowledge of standard practices and policies.
  • Team Work : Acts as a team leader for projects, fostering collaboration.
  • Customer Service : Provides high-quality service with active listening and problem-solving skills, remaining calm under stress.

    • Physical Nature of the Job :

    Sedentary work involving exerting up to 10 pounds of force occasionally, mostly sitting, with occasional walking and standing.

    As a healthcare organization, we require all staff to be vaccinated against influenza and COVID-19.

    Join over 35,000 staff making a difference in patients' lives. Your skills and compassion can strengthen our team.

    Equal Opportunity Employer / Veterans / Disabled

    J-18808-Ljbffr

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