Coordinator of Operations, Education

Job Description

Job Description

Description :

We are currently seeking a Coordinator of Operations to oversee our Preschool Programs for children with developmental disabilities throughout the five boroughs.

Why Join ADAPT?

It's more than a job; it's a calling. It's where passion meets purpose. ADAPT Community Network, formerly United Cerebral Palsy (UCP) of NYC provides a multitude of services to people with developmental disabilities. At ADAPT, we are 3,000 strong, and it takes every one of us to empower the lives of the people we support. With caring and great resources at hand, we know what it takes to help people live fuller, happier, healthier lives. Our employees show their commitment to the people we support every day, and we all deliver on our promise to provide innovative and comprehensive services to individuals with developmental disabilities.

For your next career move, apply with us at ADAPT Community Network! Wherever you work among our many locations around New York City, ADAPT offers paid training, competitive benefits, and we foster a team culture of learning, support, collaboration and career growth.

SUMMARY

Under general supervision by the Senior Vice President of Education, the Coordinator of Operations, Education, will support the education department’s activities at ADAPT Community Network. The Coordinator of Operations builds on the current strengths of our education programs while prioritizing a person-supported perspective. Successful candidates are already overseeing financial operations and ensuring the accurate tracking and reporting of education-related data; and are looking to bring those skills to ADAPT Community Network.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The duties and responsibilities of the Coordinator of Operations, Education will include but are not limited to the following :

• Certifying attendance on CMR site and assist fi-techs and finance staff with CMR issues.
• Follow-up with CMR certification and payment issues.
• Review Payment rosters and share with finance staff.
• Provide Finance department with payment amounts and anticipated date of payment
• Review FTE information from tracking and review tracking for corrections to FTE or student data – work with fi-techs to ensure corrections are made.
• Respond to audit requests for CFR completion.
• Review and assist with any needed corrections in revenue.
• Review and assist with any corrections needed to cash receipt schedules.
• Responsible for all the grant submissions and have entered final reports as well.
• Collect, compile and submit the PD-6 report each winter. This is the report on personnel hired and contracted to provide education and related services to students with disabilities. This report is also completed online. Each site submits their data and incumbent compile and submit.
• Complete and submit the SEDCAR report. The report is a count of students enrolled by a specified date in preschool and school age programs. This count is used to determine the 611 / 619 budgets.
• Review 611 and 619 applications before they are submitted.
• Work with DOE representative and Family Connect staff to ensure that the 611 / 619 contracts reflect education programs’ needs.
• Review and sign check requests and requisitions for 611 / 619 purchases.
• Enter potential staff into PETS and check status updates.
• Assist with attendance percentages for 4410 desk audits.
• Supervise collection of time sheets from contracted staff.
• Supervise and direct education finance staff and fi-techs.
• Complete performance evaluations for education finance staff and fi-techs.
• Review and approve education finance and fi-techs’ time in HRIS.
• Track LMS trainings and ensure that all measures for safety and well-being are maintained at highest level.
• Provides overall direction, guidance and supervision to Fi techs at assigned schools and main office.
• Conducts staff meetings with assigned Fi techs on a regular basis.
• Supports an effective personnel program which includes recruitment, staff development, appropriate position descriptions, performance standards, and performance appraisals.
• Conducts individual supervisory meetings with subordinates to discuss program, personnel or training needs and assesses their performance.
• Responds to program and work-related questions, problems and complaints from staff, families and outside regulatory agencies.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

LICENSES

COMPENSATION : $100,000 - $110,000 Annually + Industry-Leading Benefits!

At ADAPT, we value diversity, equity, inclusion, accessibility, and belonging. We strive to ensure that our employees are comfortable bringing their whole, authentic self to work and that the people we support can also be their authentic selves. We value diverse backgrounds, opinions, ideas, and ways of thinking. We aim to build an inclusive and diverse workforce that is empowered and supported with leaders who create diverse and inclusive teams. We continuously seek opportunities for the organization to foster a more positive, respected, united, and collaborative culture.

ADAPT Community Network is proud to be an equal opportunity employer and is committed to creating an inclusive environment for all employees. Qualified candidates of diverse ethnic and racial backgrounds and status are encouraged to apply for vacant positions at all levels.

Requirements :