Administrative Assistant

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Madison, Wisconsin. This role involves performing a variety of clerical tasks to support daily operations, ensuring the smooth processing of applications and correspondence. If you thrive in a structured environment and have strong organizational skills, we encourage you to apply.

Responsibilities :

Review and process apprenticeship applications with precision and attention to detail.

Perform general clerical duties, including photocopying, filing, and distributing documents.

Prepare and send correspondence such as letters and notices as directed.

Answer inbound calls and provide thorough assistance to inquiries.

Maintain accurate data entry records to ensure up-to-date documentation.

Assist with receptionist duties, greeting visitors and directing them appropriately.

Collaborate with team members to support administrative office functions as needed.

Ensure all tasks are completed in a timely and organized manner.

Requirements :

Proven experience in administrative assistance or a related role.

Proficiency in handling inbound calls and providing excellent customer service.

Familiarity with standard office practices and procedures.

Strong data entry skills with high accuracy and attention to detail.

Ability to manage receptionist duties in a detail-oriented and welcoming manner.

Excellent organizational and time-management skills.

Competence in using office equipment such as photocopiers and fax machines.

Effective communication skills, both written and verbal.