Receptionist

Receptionist

Schedules appointments, gives information to callers, takes dictation, and handles other clerical work and minor administrative and business details to support the Director or Manager by performing the following duties.

Essential Duties and Responsibilities

• Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by Director or Manager.
• Composes and types routine correspondence.
• Organizes and maintains file system and files correspondence and other records.
• Answers and screens Director / Manager telephone calls and arranges conference calls.
• Coordinates Director / Manager schedule and makes appointments.
• Greets scheduled visitors and directs to appropriate area or person.
• Arranges and coordinates travel schedules and reservations.
• Conducts research, and compiles and types statistical reports. Completes monthly facility reports
• Coordinates and arranges executive staff and other meetings, prepares agendas, reserves and prepares meeting location, and records and transcribes minutes of meetings.
• Makes copies of correspondence or other printed materials.
• Prepares outgoing mail and correspondence, including e-mail and faxes.
• Orders and maintains supplies, and arranges for equipment maintenance.

Qualifications

Education and / or Experience

Skills and Abilities

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ASM Global is an Equal Opportunity / Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.