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Executive Assistant to CEO & CHRO
Executive Assistant to CEO & CHROIgnite Human Capital • Costa Mesa, CA, US
Executive Assistant to CEO & CHRO

Executive Assistant to CEO & CHRO

Ignite Human Capital • Costa Mesa, CA, US
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Executive Assistant to CEO & CHRO Location :

  • Costa Mesa, CA (Onsite) Compensation :  Up to $140,000 base salary + annual performance bonus + comprehensive benefits package Overview A leading, growth-oriented  manufacturing organization  headquartered in Costa Mesa is seeking a  highly accomplished Executive Assistant  to provide direct support to the  Chief Executive Officer (CEO)  and  Chief Human Resources Officer (CHRO) .   This is a pivotal, high-visibility role requiring exceptional professionalism, business maturity, and the ability to anticipate executive needs in a fast-moving, global manufacturing environment.
  • The ideal candidate will bring strong business judgment, refined communication skills, and the discretion to handle sensitive information and relationships with confidence and confidentiality.
  • The position is  in-office  and involves  significant domestic and international travel coordination  as well as interaction with senior leaders, board members, and external partners.
  • Key Responsibilities Executive Support & Leadership Interface Provide comprehensive, confidential executive support to the CEO and CHRO, serving as a trusted gatekeeper and liaison across internal and external stakeholders.
  • Manage highly complex and ever-changing calendars, prioritizing with precision across multiple time zones and competing demands.
  • Draft, proofread, and edit high-level correspondence, board materials, executive presentations, and policy documents.
  • Prepare briefing materials and executive summaries in advance of meetings, ensuring leaders are fully equipped with relevant data and context.
  • Coordinate board of directors and executive leadership meetings, including agenda creation, minute-taking, and follow-up tracking.
  • Maintain strong awareness of key business priorities, upcoming deadlines, and organizational strategy to anticipate needs before they arise.
  • Travel & Event Management Oversee all aspects of  domestic and international travel , including detailed itineraries, executive-level accommodations, and ground logistics.
  • Manage executive attendance at industry conferences, board events, and leadership offsites with precision and polish.
  • Coordinate logistics for internal company events, HR initiatives, and executive offsites, ensuring seamless execution and professional representation.
  • Confidentiality & Discretion Manage highly sensitive personnel, compensation, and strategic business information with absolute confidentiality.
  • Exercise sound judgment and maintain trust in all interactions with executives, board members, and external partners.
  • Handle sensitive HR communications and documentation discreetly and in alignment with company values and compliance standards.
  • Operational Excellence & Office Leadership Serve as the central point of contact for the executive office, ensuring operational excellence, efficiency, and professionalism.
  • Partner closely with HR and Communications to align internal messaging and maintain consistent executive presence across the organization.
  • Manage correspondence and communications on behalf of the executives, drafting professional responses and maintaining consistent brand tone and discretion.
  • Proactively streamline administrative processes and systems to optimize executive time and organizational impact.
  • Qualifications Bachelor’s degree  in Business Administration, Communications, or a related discipline required. 8+ years of executive assistant experience , including direct support to C-level executives in a  manufacturing, industrial, or operations-driven organization .
  • Proven ability to handle confidential information with integrity and discretion.
  • Exceptional communication, organization, and time management skills; meticulous attention to detail and accuracy.
  • Advanced proficiency in  Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) , Teams, and virtual meeting platforms.
  • Experience coordinating  board of directors communications, investor meetings, or high-level governance activities  strongly preferred.
  • Ability to thrive in a  fast-paced, in-office environment  that demands adaptability, resourcefulness, and a polished executive presence.
  • High emotional intelligence, professional demeanor, and commitment to excellence in representing leadership and the company brand.

Additional Details Work Environment :

  • 100% onsite at Costa Mesa headquarters — a collaborative, high-performance executive environment.
  • Travel :

  • Frequent coordination of domestic and international executive travel; occasional travel may be required to support key events or offsites.
  • Compensation :

  • Up to  $140,000 base salary  plus annual performance bonus, comprehensive medical / dental / vision benefits, and 401(k) with match.
  • Ideal Candidate Attributes Demonstrates  executive presence  — poised, articulate, and calm under pressure.
  • Excels in  anticipating needs , not just responding to them.
  • Balances  strategic foresight  with  tactical execution .
  • Serves as an  ambassador of the company culture , reflecting integrity, professionalism, and excellence in every interaction.
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    Executive Assistant • Costa Mesa, CA, US

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