Costa Mesa, CA (Onsite) Compensation : Up to $140,000 base salary + annual performance bonus + comprehensive benefits package Overview A leading, growth-oriented manufacturing organization headquartered in Costa Mesa is seeking a highly accomplished Executive Assistant to provide direct support to the Chief Executive Officer (CEO) and Chief Human Resources Officer (CHRO) . This is a pivotal, high-visibility role requiring exceptional professionalism, business maturity, and the ability to anticipate executive needs in a fast-moving, global manufacturing environment.
The ideal candidate will bring strong business judgment, refined communication skills, and the discretion to handle sensitive information and relationships with confidence and confidentiality.
The position is in-office and involves significant domestic and international travel coordination as well as interaction with senior leaders, board members, and external partners.
Key Responsibilities Executive Support & Leadership Interface Provide comprehensive, confidential executive support to the CEO and CHRO, serving as a trusted gatekeeper and liaison across internal and external stakeholders.
Manage highly complex and ever-changing calendars, prioritizing with precision across multiple time zones and competing demands.
Draft, proofread, and edit high-level correspondence, board materials, executive presentations, and policy documents.
Prepare briefing materials and executive summaries in advance of meetings, ensuring leaders are fully equipped with relevant data and context.
Coordinate board of directors and executive leadership meetings, including agenda creation, minute-taking, and follow-up tracking.
Maintain strong awareness of key business priorities, upcoming deadlines, and organizational strategy to anticipate needs before they arise.
Travel & Event Management Oversee all aspects of domestic and international travel , including detailed itineraries, executive-level accommodations, and ground logistics.
Manage executive attendance at industry conferences, board events, and leadership offsites with precision and polish.
Coordinate logistics for internal company events, HR initiatives, and executive offsites, ensuring seamless execution and professional representation.
Confidentiality & Discretion Manage highly sensitive personnel, compensation, and strategic business information with absolute confidentiality.
Exercise sound judgment and maintain trust in all interactions with executives, board members, and external partners.
Handle sensitive HR communications and documentation discreetly and in alignment with company values and compliance standards.
Operational Excellence & Office Leadership Serve as the central point of contact for the executive office, ensuring operational excellence, efficiency, and professionalism.
Partner closely with HR and Communications to align internal messaging and maintain consistent executive presence across the organization.
Manage correspondence and communications on behalf of the executives, drafting professional responses and maintaining consistent brand tone and discretion.
Proactively streamline administrative processes and systems to optimize executive time and organizational impact.
Qualifications Bachelor’s degree in Business Administration, Communications, or a related discipline required. 8+ years of executive assistant experience , including direct support to C-level executives in a manufacturing, industrial, or operations-driven organization .
Proven ability to handle confidential information with integrity and discretion.
Exceptional communication, organization, and time management skills; meticulous attention to detail and accuracy.
Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) , Teams, and virtual meeting platforms.
Experience coordinating board of directors communications, investor meetings, or high-level governance activities strongly preferred.
Ability to thrive in a fast-paced, in-office environment that demands adaptability, resourcefulness, and a polished executive presence.
High emotional intelligence, professional demeanor, and commitment to excellence in representing leadership and the company brand.
Additional Details Work Environment :
100% onsite at Costa Mesa headquarters — a collaborative, high-performance executive environment.
Travel :
Frequent coordination of domestic and international executive travel; occasional travel may be required to support key events or offsites.
Compensation :
Up to $140,000 base salary plus annual performance bonus, comprehensive medical / dental / vision benefits, and 401(k) with match.
Ideal Candidate Attributes Demonstrates executive presence — poised, articulate, and calm under pressure.
Excels in anticipating needs , not just responding to them.
Balances strategic foresight with tactical execution .
Serves as an ambassador of the company culture , reflecting integrity, professionalism, and excellence in every interaction.
Powered by JazzHR
serp_jobs.job_alerts.create_a_job
Executive Assistant • Costa Mesa, CA, US
Job_description.internal_linking.related_jobs
Executive Assistant to Chief Executive Officer
Confidential - Job Hiring • Los Angeles, CA, United States
serp_jobs.job_card.full_time
Executive Assistant to Chief Executive Officer.Leading Real Estate Investment Firm is seeking a fun, and hardworking Executive Assistant to join their team! Salary range : $100,000-$175,000.Reportin...serp_jobs.internal_linking.show_more
Established organization is seeking an Executive Assistant on a direct hire basis in the greater Pasadena, CA area.This is a hybrid role and must be local to Pasdena, CA.
Pay ranges from $90-$110k a...serp_jobs.internal_linking.show_more
Executive Assistant To The President, ADHC.Honda Center welcomes fans, performers, and athletes from around the globe.Our team members are an integral part of the event experience through their int...serp_jobs.internal_linking.show_more
At Coco Robotics, we're dedicated to perfecting the last-mile delivery experience.We strongly believe the industry in its current state is massively under-serving merchants, so we're building a fri...serp_jobs.internal_linking.show_more
We are not accepting unsolicited assistance from search firms for this employment opportunity.All resumes submitted by search firms to any employee via email, the internet, or directly will be deem...serp_jobs.internal_linking.show_more
Social Native is the leading global marketplace empowering brands to source creativity at scale.Thousands of global brands, including Adidas, The North Face, and Lego, rely on Social Native to meet...serp_jobs.internal_linking.show_more
Executive Assistant to Chief Executive Officer.Executive Assistant Roles (Temp & Temp-to-Hire) – Support C-Suite Leaders in Los Angeles!.
Are you a seasoned Executive Assistant seeking your next exc...serp_jobs.internal_linking.show_more
Executive Assistant To CEO & CHRO.Location : Costa Mesa, CA (Onsite) Compensation : Up to $140,000 base salary + annual performance bonus + comprehensive benefits package.
A leading, growth-oriented m...serp_jobs.internal_linking.show_more
Executive Assistant to the CEO.A blend of right hand to CEO & COO type duties).We are launching a new brand named STRAWBERRY PARIS - bohemian, romantic, and much more luxurious than our current bra...serp_jobs.internal_linking.show_more
GrayMatter Robotics is a Los Angelesbased robotics startup pioneering AI-powered robotic cells for high-mix manufacturing.
Our mission is to empower workers and manufacturers by automating surface f...serp_jobs.internal_linking.show_more
R.D. Olson Construction, Inc. • Irvine, CA, United States
serp_jobs.job_card.temporary
RD Olson, located in Irvine, is seeking a highly organized and trustworthy Executive Assistant to support a senior executive with calendar coordination, special event marketing, and financial track...serp_jobs.internal_linking.show_more
Executive Assistant To The CEO.Silvus Technologies is dedicated to one mission : connecting those who keep us safe.We do so by delivering the most advanced Mobile Ad-hoc Network (MANET) radios power...serp_jobs.internal_linking.show_more
Executive Assistant (CEO / CTO) - In Office El Segundo, California, United States
Neros Technologies • El Segundo, CA, US
serp_jobs.job_card.full_time
Executive Assistant (CEO / CTO) - In Office.Neros is a defense technology company rebuilding America's drone industrial base.
We design and manufacture high-performance unmanned systems that are teste...serp_jobs.internal_linking.show_more
Bellagio Express Car Wash • Los Angeles, California, United States
serp_jobs.job_card.full_time
serp_jobs.filters_job_card.quick_apply
We are a fast-growing company led by a driven Founder & CEO who operates with speed, focus, and discipline.CEO to stay focused on strategy and growth.
This is not a routine, task-based role.To s...serp_jobs.internal_linking.show_more
serp_jobs.last_updated.last_updated_30
Executive Assistant to Chief Executive Officer
The Styled by Collective • Beverly Hills, CA, United States
serp_jobs.job_card.full_time
Executive Assistant to Chief Executive Officer.Los Angeles, CA (onsite, Beverly Hills-based).Founder & CEO, Hayley Sullivan Marrero.
About The Styled by Collective.The Styled by Collective (SBC) is ...serp_jobs.internal_linking.show_more
Executive Assistant In-Office Required.This is a full-time position based at our Irvine office.The Executive Assistant provides administrative support to the Chief Executive Officer and other memb...serp_jobs.internal_linking.show_more
Temporary Executive Assistant to Real Estate Investment Firm (Beverly Hills)
Pocketbook Agency • Beverly Hills, CA, US
serp_jobs.job_card.part_time +1
A real estate investment firm in Beverly Hills is seeking a highly organized and proactive Executive Assistant to provide temporary support.
This is an opportunity to join a small but fast-growing t...serp_jobs.internal_linking.show_more
Temporary Executive Assistant to Real Estate Investment Firm
Pocketbook Agency • Beverly Hills, CA, US
serp_jobs.job_card.permanent
A real estate investment firm in Beverly Hills is seeking a highly organized and proactive Executive Assistant to provide temporary support.
This is an opportunity to join a small but fast-growing t...serp_jobs.internal_linking.show_more
Executive Assistant To The Vice President.At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and fo...serp_jobs.internal_linking.show_more
Didi Hirsch Mental Health Services • Los Angeles, CA, US
serp_jobs.job_card.full_time
Executive Assistant To The CEO.This is a hybrid position based in Century City, CA.The pay range for this position is between $40.
Ask us about loan repayment programs you may qualify for by working...serp_jobs.internal_linking.show_more