Accounts Payable Specialist I

Accounts Payable Specialist

Process a high volume of daily Accounts Payable invoices and twice weekly check runs. Assist vendors with issues, reports, and filings. Collaborate with the Finance Team on audits, compliance and meeting fiscal deadlines.

Responsibilities :

• Process a high volume of Accounts Payable invoices (1,500 3,000 per month)
• Process Payment Requests, Vendor Deposit Request and Credit Card Statements
• Review all invoices for appropriate documentation and approval prior to payment.
• Work with both internal and external customers to resolve issues in a professional and timely manner.
• Respond to all vendor inquiries, reconcile vendor statements, research and correct discrepancies.
• Maintain files and documentation thoroughly and accurately in accordance with company policies and accepted accounting practices.
• Assist with twice weekly Payment Runs (checks, ACH, wires, AMEX)
• Monitor and reconcile Accounts Payable aging and Vendor Deposit Report
• Maintains accurate Accounts Payable records and files to ensure compliance with IRS rules.
• Assists with annual audit and PBC's, as well as month end closing.
• Assists with preparing annual filing of 1099s for vendors and partners.
• Assists in maintaining appropriate process documentation for the full cycle Accounts Payables process.
• Assists with other projects as needed.

Qualifications :

Education / Experience

Knowledge / Skills / Abilities