Administrative Assistant / Front Desk

Administrative Assistant

We are seeking an Administrative Assistant to fill a key role in our Tacoma, Washington office.

We are a team of experts, driven by our commitment to providing technologically advanced life safety and security solutions that protect lives, critical infrastructure, and valuable information. Due to our expertise and keen focus on customer service, Evergreen Fire and Security is a recognized leader in both the federal government and commercial markets, where we are entrusted to provide fire alarm, access control, intrusion detection, CCTV, mass notification, and other critical protection systems designed to meet their specific needs.

Our success is based in large part on the experience and skills of the best and brightest employees in the industry. That's why we are always looking for additional qualified experts to join Evergreen and support our project teams.

The perfect Administrative Assistant enjoys a fast pace and juggling multiple priorities. They don't know what it means to sit back and wait because they are always proactively seeking out ways to be more efficient, get tasks completed on time, and provide excellent support. This position performs a variety of administrative functions, including being the first point of contact with internal and external customers. They are problem solvers who save the day with their resourcefulness and ability to successfully navigate obstacles. Sounds like a perfect fit for you? Please read on.

The Role

• Answers company phones, provides information, and directs callers to the appropriate parties
• Greets and signs in guests / visitors
• Ensures effective communications with management, callers, customers, and staff
• Sorts, opens and distributes mail daily and handles interoffice mail
• Receives incoming shipments
• Prepares shipments to go out via various vendors and customers
• Orders office supplies for all office locations and departments
• Maintains conference room calendars
• Prints business cards
• Orders and maintains inventory of uniforms, distributing appropriately to employees
• Performs general data entry
• Manages employee certificates
• Schedules birthday and anniversary calls
• Performs administrative duties for other departments as needed to see projects to completion
• Interacts effectively with internal and external customers
• Assists with office management tasks / duties
• Serves as backup to travel coordinator
• Conducts reference checks

The Necessities

The Nice-to-Haves

The Benefits

Pay range is $20 - $25 per hour for well-qualified candidates. We also offer opportunities for training and advancement in a fast-paced, inclusive, and rewarding working environment.

Evergreen Fire & Security is a US government contractor with sensitive access requirements. As our employee, you must also be able to satisfy federal government requirements for access to government information. Unless otherwise stated in the requirements section of an individual job listing, our positions require U.S. citizenship due to the level of access to sensitive information and / or restricted facilities.

Evergreen Fire and Security is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin.