Human Resources Coordinator - 2 Month Contract

SUMMARY Aid and facilitate human resource processes and provide administrative support to HR leadership, including record keeping, file maintenance, on-boarding, tracking of electronic education requirements, and database management. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned as necessary. - Cross vide customer service by answering employee requests and questions - Greet guests and open the secured door to employees and visitors - Maintain employee files - Make photocopies, fax documents, and perform other clerical functions - Conduct audits of files and recommend corrective action plans - Process background check screening in accordance with accrediting bodies and federal and state guidelines - Enter / update renewable requirement information into HCHB and proactively obtain requirements from staff in order to ensure compliance - Communicate with the leadership team when employee renewable requirements are due (performance evaluations, TB tests, driver's license, auto insurance, professional license, etc.) - Manage employee badge system to ensure proper access is given when issuing badges and removing access as needed - Assist with new employee orientation and coordination of new-hire paperwork, including but not limited to I-9 verification - Update google maps and company roster and work with marketing to update organizational charts - Keep on-line training database up to date - Process address changes and update HCHB - Process professional license applications for employees needing dual licensure - Process personnel change forms, prepare offer letters, and maintain applicant tracking system - Source candidates for open positions and future candidate pools using social media and other sourcing strategies - Assist with Employee Relations issues - Manage employee self-service (payroll) registrations and troubleshooting - Assist with fleet management tasks - Handle business card ordering process and coordination of equipment return - Update and maintain the company photo roster - Process reports - Comply with Graham Healthcare Group's Core Values and Core Competencies - Perform other duties as necessary QUALIFICATION REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. - Associate degree, Bachelor's preferred - Minimum of 3-5 years of HR coordination experience required - Cross-trained in many functions within the Human Resource department - Working knowledge of principles and practices of Human Resources administration preferred - Able to maintain high level of confidentiality - Excellent customer service skills - Able to effectively manage concurrent demands and multi-task - Detail oriented - Effective verbal and written communication skills - Excellent presentation skills - individual and groups - Strong organization skills - Proficiency in Microsoft Office suite - Ability to work independently and self-directed on a variety of projects - Strong attention to details and ability to maintain confidentiality of business information - Good judgment and decision-making skills CERTIFICATES, LICENSES, REGISTRATIONS Must have and maintain in good standing professional license, certificate, or registration, as applicable. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee regularly is required to stand, walk, sit, climb stairs, use hand to finger, handle or feel objects, tools, or controls; and reach with hands and arms. The employee frequently lifts and / or moves up to 20 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job generally operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. While performing the duties of this position, the employee may travel by automobile and be exposed to changing weather conditions. COMMENTS This description is intended to describe the essential job functions, the general supplemental functions, and the essential requirements for the performance of this job. It is not an exhaustive list of all duties, responsibilities, and requirements of a person so classified. Other functions may be assigned, and management retains the right to add or change the duties at any time. NOTICE : Successful completion of a drug screen prior to employment is part of our background process, which includes medical and recreational marijuana. By supplying your phone number, you agree to receive communication via phone or text. By submitting your application, you are confirming that you are legally authorized to work in the United States. JR# JR250609