Senior Executive Assistant to the COO

Job Description

Job Description

Facet is a fast-growing fintech company revolutionizing personal finance. We’re building a future where everyone may enrich their lives beyond expectation through our powerful combination of cutting-edge technology and personalized guidance.

We believe that unbiased, personalized financial advice that integrates into every facet of life is essential to living well. People’s financial lives are dynamic and ever-evolving, so we cover everything money touches–from starting a business to buying real estate to your investments and much more. Facet believes financial advice should be delivered with a fresh, human-plus-tech approach, that includes a CFP® professional–the highest certification possible.

Day-To-Day Responsibilities :

• Initiative Management and Cross-Functional Coordination
• Maintain initiatives across all functions / go-to-market for Facet
• Ensure programs are delivered on time by monitoring progress, flagging delays, and facilitating rapid issue resolution
• Stay one step ahead of the President & COO on all initiatives by anticipating needs and closing gaps by engaging with relevant stakeholders
• Program Management
• Oversee governance and prepare agendas for weekly initiative meetings ensuring alignment with business objectives and strategic goals
• Facilitate effective decision-making by coordinating the flow of information and ensuring timely communication between the President & COO and her leadership team
• Content Management
• Develop, edit, format, and proofread presentation decks
• Off-site and Event Planning
• Plan offsite and event programming for Facet including the development of agenda content and programming
• Oversee in-person event execution
• Organize various company-wide virtual events
• Calendar / Meeting Management
• Manage the President & COO’s personal and business calendars ensuring all meetings, events, and commitments are scheduled and aligned with strategic priorities
• Manage meetings across the President & COO’s leadership team and broader organization (ex. monthly All Team meetings)
• Manage team record-keeping and PTO requests for President & COO’s organization
• Travel Coordination & Expense Management
• Coordinate travel arrangements including flights, accommodations, and itineraries for in-person events and engagements
• Submit expense reports and manage department expenses

Requirements

Benefits