Executive Assistant to Chief Executive Officer

Overview

Position : Executive Assistant to the CEO

Crafty Apes is a high-end global visual effects company specializing in photo-real VFX. Created in 2011, Crafty Apes has offices in the US, Canada, UK and Australia with employees working remotely worldwide. We aim to make our client’s vision come to life through film, episodic, and commercial. Crafty Apes and individual staff members have been recognized for our outstanding work on feature films and episodics. The perfect candidate is a team player who expresses their individuality and creativity in a fast-paced environment.

As Executive Assistant, you will be crucial to the daily operation, coordination and support of the CEO and all the details related to her daily activities. You will serve as the point of contact for internal and external stakeholders while assisting in the coordination and execution of strategic initiatives, operations activities and personal planning for the CEO. This position requires exceptional organizational skills, attention to detail, and managing multiple tasks in a fast-paced environment.

Responsibilities

• Manage the CEO’s calendar, scheduling all meetings & appointments, adapting to changes quickly as they arise
• Manage the CEO’s to-do list through a project management program, ensuring information is accessible, dates updated and proactive follow-ups to keep tasks moving forward
• Communicate daily with the CEO on priorities, upcoming meetings & events and proactively monitor the next 3-4 weeks of the calendar for early preparation and to avoid schedule conflicts
• Oversee the CEO’s email inbox, flag key communications, respond to inquiries and meeting requests, and ensure priority emails are logged for review
• Prepare and organize meeting materials, agendas, and minutes; follow up on action items based on agreed timelines
• Handle day-to-day administrative tasks, filing, data management and document management
• Plan, book & coordinate travel for the CEO

Qualifications

Benefits

We offer competitive pay and benefits, including medical, dental & vision coverage, vacation & sick leave, and more. Crafty Apes LLC is an Equal Opportunity Employer.

Job Details

Location : Los Angeles Metropolitan Area

Salary : $105,000.00-$135,000.00

Employment type : Full-time

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