Fleet Supervisor

Fleet Operations Supervisor

The Fleet Operations Supervisor oversees the strategic management and coordination of Midland County's fleet operations. This role involves leadership responsibilities, including supervising staff, developing policies and procedures, budget management, and fostering positive relationships with stakeholders. The Fleet Supervisor ensures the efficient functioning of the fleet management department and contributes to enhancing overall operational effectiveness.

Essential duties and responsibilities may include, but are not limited to, the following :

• Set repair priorities and follow up with third-party Fleet Management to ensure repairs are completed within specified deadlines.
• Serve as the primary contact for fleet-related matters, effectively communicating with employees, maintenance teams, and leadership.
• Prepare and review project estimates and timelines with Facilities Director to ensure alignment with County needs.
• Establish and maintain positive working relationships with stakeholders and the public, emphasizing good customer service.
• Perform vehicle decal design, printing, cutting, and scheduling for installation.
• Coordinate with dealership / vendors for new vehicle delivery, proper unit numbering, and notification to IT, Risk Management, Purchasing, Vector, and relevant departments.
• Release vehicles for driving purposes after completing all required documentation and commissioning procedures.
• Manage auction, surplus, and new vehicle keys.
• Provide reports, presentations, and recommendations to the Commissioner's Court / departments regarding fleet operations, maintenance, safety, and efficiency.
• Coordinate the receipt of new vehicles from dealerships / vendors, assigning unit numbers and informing third-party Fleet Management, Purchasing, Departments, Risk Management, and IT.
• Coordinate with vendors to order fuel cards, deactivate old cards, assign new PINs, and deactivate old PINs according to the onboarding / offboarding process.
• Develop and implement policies and procedures to organize and streamline department operations.
• Coordinate vehicle installation / decommissioning of lights, sirens, speakers, radios, cradle points, radars, etc., with approved vendors.
• Work in conjunction with Purchasing for new vehicle requests and justifications prior to requesting approval.
• Assist Purchasing with Auction needs (information regarding the condition of the vehicle) of surplus vehicles.
• Monitor and manage stand by units and assign per priority requests.
• Coordinate with HR, Treasurer's, IT, Risk Management, and Purchasing regarding any changes regarding driver status.
• Create yearly budgets in coordination with departments and oversee budget allocation.
• Provide fuel consumption reports and analyze fuel consumption based on vehicles to identify areas of concern and recommend courses of action.
• Reassign vehicles to departments as needed and report any reassignments to the Commissioner's Court.
• Any additional responsibilities added by the Facility Director.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and / or EXPERIENCE

High school graduation or its equivalent, plus at least three years of experience; or any equivalent combination of education and experience which provides the required knowledge, skills, and abilities.

SKILL / ABILITY TO Operate computers, including word processing, spreadsheet, and database programs; write letters and memos; read and understand manuals; communicate effectively, both orally and in writing; and establish and maintain effective working relationships with co-workers and the general public.

Must have and maintain a valid, clear driving record.