Legal Administrative Assistant

Legal Administrative Assistant

Ballard Spahr is a renowned national law firm with more than 750 lawyers across 18 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.

About The Position

We are seeking a Legal Administrative Assistant (LAA) to join our Real Estate department in the Philadelphia office. You'll be part of a team working alongside attorneys, paralegals, and clients. Prior experience supporting real estate lawyers is required. Successful candidates will demonstrate a mastery of technical and administrative skills, assume responsibility with minimal supervision, exercise initiative and judgment to make decisions within the scope of your assigned authority, and both champion and practice collaboration with all employees. The selected individual will work within a team of LAAs, sharing overflow responsibility and support to all timekeepers assigned to the team. This position is hybrid and offers a work schedule of 3 days a week in the office.

Why Join Us?

Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm's executive leadership. Take advantage of continuous learning opportunities and avenues for career growth. Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and / or backgrounds. Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.

Your Role

As a Legal Administrative Assistant within our Real Estate Department, your responsibilities include but are not limited to :

• Providing comprehensive legal administrative support, including extensive document production and coordinating closing materials.
• Ensuring fee earners' daily time entries are drafted in accordance with firm and client guidelines; and enter information into firm systems in a timely fashion. Prepare new business intake forms and open new client matters.
• Preparing and submit expense reimbursement diaries and process invoices.
• Maintaining schedules and calendars, make travel arrangements, update contacts, and do other work as needed.

What We're Looking For

Qualified candidates will have significant real estate experience within a law firm or professional services industry plus intermediate proficiency using Microsoft Office Suite, document management platforms, and billing software.

Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found in the Careers section of the Firm's website.

If you are ready to play a vital role in the Firm's success, we encourage you to apply and be a part of our commitment to excellence.

At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.

Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.