Operations Specialist

Operations Specialist

The Raleigh Housing Authority is seeking to add new members to the team who are eager to make a difference in their community. If you are looking for more than just a job, but a place where you belong, can grow, and be part of a solution to the housing affordability crisis, we have a place for you. Enjoy the satisfaction of helping families be housed successfully and giving them an opportunity to thrive. We value service, community, respect, and equity. We offer competitive compensation, generous benefits, a solid pension plan, and opportunities for career growth. Commit to something that matters and begin your journey with Raleigh Housing Authority.

The Raleigh Housing Authority is seeking to add an Operations Specialist to the Housing Operations Department, who will be responsible for creating, managing and overseeing contracts made with vendors and service providers. The Operations Specialist plays a key role in ensuring the timely and accurate processing of invoices. While supporting overall contract management functions, the primary responsibility of this role is to manage the full lifecycle of invoice processing, verifying contract compliance, coordinating approvals, and facilitating payments in accordance with established terms and procedures.

This role ensures that financial transactions align with contract deliverables and budget allocations, serving as a critical link between procurement, project teams, finance, and vendors.

Responsibilities include :

• Process and track invoices for payment, ensuring accuracy and alignment with contract terms and budgets
• Verify that invoiced services meet the conditions outlined in contracts
• Collaborate with internal departments to obtain necessary approvals for invoice payments
• Maintain detailed invoice records and support documentation for audits and reporting
• Assist in drafting, amending, and filing contract documents
• Provide administrative support for contract related inquiries and compliance tracking
• Monitor payment timelines and follow up on discrepancies or delays
• Managing annual purchase orders and service contracts, accounting for project-based programs, expense account coding, financial analysis, reconciliations, reporting, and vendor resolution
• Generate maintenance work orders, service contracts, purchase orders and monthly reports

Desirable education, experience, and skills include :

Special requirements include :