Administrative Assistant

Job Description

Job Description

We are looking for a detail-oriented Administrative Assistant in Lancaster, Pennsylvania. In this long-term contract role, you will play a key part in ensuring the smooth processing of construction permits while supporting daily administrative tasks. This position offers the opportunity to work in a dynamic environment where organizational skills and attention to detail are highly valued.

Responsibilities :

• Review and verify construction permit applications for accuracy and completeness, ensuring all required documentation is included.
• Accurately enter permit data into designated software systems while adhering to local regulations and codes.
• Coordinate the distribution of permits to relevant departments or personnel for review and approval.
• Maintain well-organized records of permits, inspections, and approvals in both physical and digital formats.
• Prepare and generate reports on permit-related activities for internal use by staff and management.
• Perform general clerical tasks such as filing, scanning, photocopying, and handling mail.
• Arrange and manage meeting schedules, prepare agendas, and assist with recording meeting minutes.
• Provide administrative support by answering inbound calls and addressing inquiries related to permits and office operations.
• Proven experience in administrative support roles, particularly in office or clerical environments.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Familiarity with handling construction permits or similar regulatory documents is a plus.
• Excellent organizational and multitasking abilities to manage various administrative tasks efficiently.
• Strong communication skills, both written and verbal, for interacting with staff and external stakeholders.
• Proficiency in using office software, including word processing, spreadsheets, and email applications.
• Ability to maintain professionalism when answering inbound calls and handling receptionist duties.
• Knowledge of municipal codes or building regulations is an advantage but not required.