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Office Administrator (temp)

Office Administrator (temp)

Team Sunshine Construction, LLCHudson, MA, US
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Join Team Sunshine :

  • Transforming Solar, Construction, and HVAC in New England!
  • Ranked #2 Solar Installer by Forbes, Team Sunshine is dedicated to leading the charge in solar energy, construction, and HVAC services in New England.
  • We're committed to excellence and growth, and we're seeking passionate individuals to join our team and contribute to our mission.

Position Overview :

  • The Office Administrator (Front Desk) will play a critical role in maintaining office efficiency and supporting various departments.
  • This individual will be the first point of contact for visitors and staff, manage daily office operations, and assist upper management and owners with administrative tasks.
  • This is a temporary position for up to six months , with the potential to become permanent based on company needs and performance.

    • Key Responsibilities :

  • Office Supplies Management : Take inventory of office supplies and equipment (e.g., computers, phones, desks).
  • Maintain inventory records, updating as new items are purchased or disposed of.
  • Order and restock supplies as needed to ensure smooth office operations.

    • Permit and Fee Administration :

  • Print and mail permit applications.
  • Pay for permits and interconnection fees, maintaining accurate records.
  • Maintain a weekly and monthly log of payments with due dates and amounts.

    • Scheduling Inspections & Coordination :

  • Contact local building departments to schedule solar inspections.
  • Maintain and update the inspection board with upcoming appointments.
  • Communicate with homeowners and field teams to confirm inspection dates and requirements.
  • Clarify inspection processes with municipalities as needed.

    • Administrative Support :

  • Assist upper management and owners with various administrative tasks.
  • Learn all other administrative roles and provide coverage during vacations or sick leave.

    • Support other departments as needed, such as :

  • Assisting the service department by contacting Enphase and SolarEdge for issue resolution.
  • Supporting the inspection department by coordinating scheduling and confirming local requirements.

    • Additional Duties :

  • Collaborate with team members across departments to ensure operational efficiency.
  • Handle miscellaneous tasks and projects as assigned by upper management.
  • Qualifications
  • Minimum of 1-2 years of administrative support experience, preferably in the solar or construction industry
  • Excellent organizational and time management skills
  • Strong attention to detail and accuracy
  • Ability to work independently and as part of a team
  • Good communication and customer service skills
  • Valid driver's license and reliable transportation Benefits We offer a highly competitive salary and benefits package, including health insurance, dental, eye and paid time off.
  • Additionally, we provide opportunities for career growth and advancement within the company.

    • If you are passionate about the solar industry and have the skills and experience we are looking for, we encourage you to apply for this exciting opportunity. $22+ / hr Powered by JazzHR

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    Office Administrator • Hudson, MA, US

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