Project Administrator

Job Description

At Catapult, we are assisting our client, a 50 year old firm with deep roots in NC, to find an experienced Project Administrator to join the team in their Raleigh, North Carolina office. This full-time role is ideal for someone who is committed to excellence, thrives in a fast-paced environment and enjoys supporting a collaborative team.

About the Role :

As a Project Administrator, you’ll provide vital support throughout the design and construction process—ensuring project documentation is accurate, organized, and delivered on time. In addition to project-related tasks, you’ll also help maintain smooth daily operations at our Raleigh office. This is a highly collaborative role, ideal for someone who thrives on organization, communication, and team support in a dynamic, people-first environment.

Key Responsibilities :

Design and Construction Support (Approx 80% of your day)

• Coordinate and assemble project specifications into complete, formatted spec books
• Track project deadlines and proactively support project managers and technical staff
• Prepare and manage AIA contracts and related documentation
• Process submittals : download, log, assign reviewers, and return to contractor
• Process RFIs : log, distribute for review, return responses, and maintain records
• Ensure reviewed documents are accurate, consistent, and properly filed
• Generate and distribute weekly reports of outstanding submittals and RFIs
• Maintain CPR (Change Proposal Request) logs and file associated correspondence

Office Administration Support (Approx 20% of your day)

What You Bring :

If you are excited to be a part of a collaborative organization that believes in people first as well as a warm culture that feels more like a family environment than a workplace, apply to join the team today!