Talent.com
Office Administrator
Office AdministratorBY YOUR SIDE-Autism Therapy Services • Colorado Springs, CO, US
Office Administrator

Office Administrator

BY YOUR SIDE-Autism Therapy Services • Colorado Springs, CO, US
job_description.job_card.variable_days_ago
serp_jobs.job_preview.job_type
  • serp_jobs.job_card.full_time
job_description.job_card.job_description

Job Description

Job Description

General Summary

The BY YOUR SIDE Office Administrator is responsible for providing excellent parent experience to all prospective and current families by ensuring accuracy and efficiency for all communication and documentation from parents and clinical staff. The Office Administrator will be the primary point of contact for all day to day center maintenance related needs.

The Office Administrator operates in a professional and clinical environment. The employee must regularly lift and / or move up to 10 pounds, frequently lift and / or move up to 25 pounds and occasionally lift and / or move up to 50 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This is a full-time position and hours of work and days vary based on the needs of clients / business. Occasional evenings, weekend work, and on-call shifts may be required as needed.

Compensation : We Offer

  • Salary : $40K-$$50K based on experience
  • Full Time Schedule : Monday-Friday 8am-5pm
  • Full benefits package + Pet Insurance
  • 5+ Weeks off per calendar year including PTO, Holidays & Wellness time
  • 401K with Company Match
  • Career Progression program, WE will invest in YOU!
  • Monthly Morale Events

Essential Functions, Duties & Responsibilities

Core duties and responsibilities include the following.

  • Provide exceptional customer service by building strong relationships with all new and current clients and employees.
  • Assist with any parent and employee concerns or needs.
  • Greet all families, clients and visitors in a professional environment and direct them to the appropriate location or person as needed.
  • Liaison for any parents or staff communication.
  • Parent collaboration regarding attendance, vacations, and changes in availability, while staying in line with policies set in place per parent agreement.
  • Primary contact for all incoming calls and prospective families.
  • Responsible for supporting the Scheduling Manager as needed with entering and auditing schedules to ensure accuracy.
  • Coordinate all intakes with direction from Director – Center Operations.
  • Setting up and maintain all client files to remain in compliance through regular audits.
  • Data entry for basic accounting transactions and client demographics.
  • Oversee all day to day center maintenance which includes but not limited to opening / closing, restocking office and clinical supplies, and ensuring a healthy and safe environment for all.
  • Support clinical team on therapy floor as needed.
  • Responsible for auditing documentation, following up appropriately, and completing parent tours and consultations as scheduled.
  • Uphold the intake process by ensuring all communication and documentation are obtained and provided to ensure a smooth and easy process for the family and clinical team.
  • Review all new parent paperwork with parents to ensure policies are understood.
  • Assist the marketing team with outreach activities.
  • Consistently present on the floor, especially during busier transitions.
  • Assist with breaks for staff in therapy.
  • Audit therapy rooms and administrative rooms to ensure they are stocked, clean and safe for proper use.
  • Maintaining the cleanliness of the center.
  • Restock items as needed.
  • Other duties as assigned.

    • Skills Required

    Include demonstrated competencies and physical, mental, & interpersonal skills.

  • Bachelor's degree strongly preferred.
  • 5+ years overseeing the daily operations in a clinic setting, under direction of the Director – Center Ops.
  • 5+ years providing excellent customer service.
  • Strong verbal and written communication and collaboration skills.
  • High interest in working with children on the autism spectrum.
  • Flexibility and dependability with schedule as weekend coverage and on-call hours may be expected. o Ability to work effectively and efficiently with changing priorities and deadlines.
  • Excellent time management skills with the ability to multi-task, prioritize, execute on deadlines and produce high-quality deliverables with attention to details.
  • Must possess strong analytical and problem-solving skills.
  • Reliable transportation and the ability to travel as needed.
  • Proficiency in Microsoft Office Products.
  • Other duties as assigned
    • serp_jobs.job_alerts.create_a_job

    Office Administrator • Colorado Springs, CO, US

    Job_description.internal_linking.related_jobs
    Office Manager

    Office Manager

    Robert Half • Colorado Springs, CO, US
    serp_jobs.job_card.full_time
    The ideal candidate will thrive in a dynamic environment, wearing multiple hats and supporting various administrative functions. This role offers an opportunity to learn and grow with ongoing traini...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_hours • serp_jobs.job_card.promoted • serp_jobs.job_card.new
    Office Manager

    Office Manager

    Aa Accurate & Affordable Striping • Colorado Springs, CO, US
    serp_jobs.job_card.full_time
    We are a Southern Colorado company specializing in roadway, airfield and parking lot striping and signage We are currently looking for an organized and efficient Office Manager to join our team and...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
    401k Plan Administrator

    401k Plan Administrator

    CPS, Inc. • Colorado Springs, CO, US
    serp_jobs.job_card.full_time
    Be among the first 25 applicants.Direct message the job poster from CPS, Inc.We're seeking someone who has a strong background with. Administration of 401k plans with diverse plan sizes.Interpretati...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Workplace Administrator

    Workplace Administrator

    VirtualVocations • Colorado Springs, Colorado, United States
    serp_jobs.job_card.full_time
    A company is looking for a Workplace Administrator to support its global workplace team.Key Responsibilities Triaging incoming support requests and serving as the IT Workplace point of contact H...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Office Administrator

    Office Administrator

    Homeland Plumbing & Heating • Colorado Springs, CO, US
    serp_jobs.job_card.full_time
    Homeland Plumbing & Heating provided pay range.This range is provided by Homeland Plumbing & Heating.Your actual pay will be based on your skills and experience — talk with your recruiter t...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Court Administrator

    Court Administrator

    City of Fountain • Fountain, CO, US
    serp_jobs.job_card.full_time
    The Court Administrator, who also serves as the Court Clerk, is responsible for the overall management and daily operations of the Municipal Court. This position oversees case flow management, court...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
    Office Coordinator

    Office Coordinator

    Cutting Edge Staffing LLC • Castle Rock, CO, US
    serp_jobs.job_card.full_time +1
    Banyan Treatment Centers is hiring an Office Coordinator for our Castle Rock facility.The Office Coordinator supports daily operations at the Castle Rock site by assisting with onboarding, employee...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_hours • serp_jobs.job_card.promoted • serp_jobs.job_card.new
    Clinical Contract Administrator

    Clinical Contract Administrator

    VirtualVocations • Colorado Springs, Colorado, United States
    serp_jobs.job_card.full_time
    A company is looking for a Clinical Contract Administrator-Pre and Post Award.Key Responsibilities Prepare proposals and manage daily project administration tasks for clinical trials Oversee all...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_hours • serp_jobs.job_card.promoted
    Compliance Administrator

    Compliance Administrator

    VirtualVocations • Colorado Springs, Colorado, United States
    serp_jobs.job_card.full_time
    A company is looking for a Compliance Administrator to ensure the integrity and compliance of its national Field Service Partner network. Key Responsibilities Request and collect updated insurance...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Office Administrator

    Office Administrator

    Caliber • Peyton, CO, US
    serp_jobs.job_card.full_time
    Caliber Collision has an immediate job opening for an Office Administrator to perform all-purpose duties, which may include, but not limited to assisting with providing the front office teammates w...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Recruiter Administrator

    Recruiter Administrator

    Angels of Care Pediatric Home Health • Colorado Springs, CO, US
    serp_jobs.job_card.full_time
    Location : Colorado Springs, CO.Angels of Care Pediatric Home Health is a family, clinically-owned company that has been caring for the medically fragile community since 2000! We pride ourselves on ...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Office Administrator

    Office Administrator

    BY YOUR SIDE • Colorado Springs, CO, US
    serp_jobs.job_card.full_time
    By Your Side Office Administrator.The BY YOUR SIDE Office Administrator is responsible for providing excellent parent experience to all prospective and current families by ensuring accuracy and eff...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Office Administrator

    Office Administrator

    Caliber Collision • Falcon, CO, US
    serp_jobs.job_card.full_time
    HR-related administration and recordkeeping for all center associates, maintain Accounts Receivables, Accounts Payable accounts and Cash Handling procedures to company standards, and provide a worl...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_1_day • serp_jobs.job_card.promoted
    Front Desk Administrator - Academy Christian Church

    Front Desk Administrator - Academy Christian Church

    Lionheart Childrens Academy • Colorado Springs, CO, US
    serp_jobs.job_card.full_time
    Front Desk Administrator - Academy Christian Church.The Front Desk Administrator will be responsible for managing all aspects of the front reception area and meeting the state licensing requirement...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
    iBase Administrator

    iBase Administrator

    VirtualVocations • Colorado Springs, Colorado, United States
    serp_jobs.job_card.full_time
    A company is looking for an iBase Administrator.Key Responsibilities Serve as the main point of contact for iBase across all branches Validate and enter data into the iBase and Service Portal M...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Senior Lease Administrator

    Senior Lease Administrator

    VirtualVocations • Colorado Springs, Colorado, United States
    serp_jobs.job_card.full_time
    A company is looking for a Senior Lease Administrator to manage complex global lease and sublease data for a diverse portfolio of clients. Key Responsibilities Oversee and maintain accurate global...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
    Area Office Administrator I

    Area Office Administrator I

    Young Life • Colorado Springs, CO, US
    serp_jobs.job_card.part_time
    Be among the first 25 applicants.Young Life requires all employees to sign a Statement of Faith.We recommend you read this statement before applying for any position. Job Specific Working Conditions...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Subcontracts Administrator

    Subcontracts Administrator

    Slingshot Aerospace • Colorado Springs, CO, United States
    serp_jobs.job_card.full_time
    Slingshot Aerospace is accelerating the safe, secure, and sustainable growth of space through AI-powered products for satellite tracking, space domain awareness, and space operations.We are seeking...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted