Legal Assistant

Job Description

Job Description

ABOUT THE COMPANY :   Aaron, Riechert, Carpol & Riffle, APC (ARCR) has been providing legal services to a diverse client base in a broad range of practice areas throughout the Bay Area for over 30 years. With certified specialists in estate planning, probate, and trust law, and experienced and respected real estate and business attorneys, our firm has earned an enviable reputation throughout the region–both with the courts and other attorneys. We seamlessly blend the experience of our seasoned veteran practitioners with talented, younger attorneys to provide our clients with first-rate legal services. We take great pride in our work and confidence our clients have in our firm and look forward to your contribution to the success of ARCR.

PURPOSE AND SCOPE :  The Legal Assistant supports attorney(s) with various tasks, including compiling documents; communicating with clients and court employees; supporting attorneys with preparing for hearings, trials, and meetings; and organizing and maintaining files. The Legal Assistant must be flexible to adjust to competing priorities as they arise.

WORK LOCATION AND CONDITIONS :   This position is in-person and will be located at the Redwood City, CA office. Regular work hours are from Monday through Friday from 8 : 30am to 5 pm.

CLASSIFICATION :   The Legal Assistant is a full-time non-exempt employee of ARCR, is employed at-will, and reports directly to an assigned supervisor. As a non-exempt employee, the Legal Assistant must receive pre-approval in writing to work more than 40 hours in any given week and 8 hours in any given day.  As an employee of ARCR, the Legal Assistant is subject to the policies and procedures outlined in the Employee Handbook.

Responsibilities & Duties

• Administrative and Legal Support
• Assist up to five (5) attorneys as directed
• Liaise with other Legal Assistants to support each team member with completing their  workload to meet day-to-day administrative demands
• Handle cold calls and other referrals and conduct conflicts check
• For each new client : open new client file, prepare fee agreement, if needed, prepare joint representation letter
• Correspond with clients, court staff, and counsel
• Schedule in person or Zoom appointments
• Maintain attorney calendars and ensure files are ready for hearings or meetings
• Prepare Judicial Council forms as needed
• Format and modify briefs, pleadings, and other legal documents
• File, serve, and process legal documents with the Court and parties, including calendaring hearings when necessary
• Scan, copy, save, and organize documents as needed consistent with the Firm’s naming conventions
• Compile filings and mailings as directed to meet deadlines and ensure compliance with court rules, make required copies and use postage meter to ensure correct postage is applied.
• Organize case files and iManage folders
• If a notary, notarize documents as needed
• General Duties
• Additional duties as assigned

Required Skills & Competencies

Required Education & Experience

Aaron, Riechert, Carpol & Riffle, APC (ARCR) is an Equal Opportunity Employer

Qualified Applicants with Criminal Histories will be considered for employment in a manner consistent with the requirements of the California Consumer Reporting Agencies.

ARCR encourages all applicants to apply and seeks to hire qualified staff who reflect the rich diversity of the communities we serve. We define diversity in broad terms to include race, ethnicity, nationality, age, gender, religion, sexual orientation, gender identity and expression, disability, geography, socio-economic status, and other unique attributes that make us who we are.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.