Administrative Assistant 3

Quick Link for Postings :

https : / / jobs.dmacc.edu / postings / 13914

Salary Information : HIRING RANGE : $23.83 – $26.91 per hour based on experience.

Work Schedule : Monday-Friday, day hours.

Deadline for Submitting Applications : 10 / 14 / 2025

Job Summary

Perform administrative support of considerable difficulty, diversity, scope, depth and confidentiality in assisting an administrator and / or other department staff in carrying out responsibilities.

Essential Functions

Serve as liaison between the administrator, departmental staff, and college departments. May serve as an office manager providing work direction to work study, student and / or non-regular employees.

Prepare and process personnel and payroll documents, maintain attendance records, and monitor leave usage. Prepare or review and process work orders, purchase orders, expense reports, and requests for pays; order and maintain supplies.

Greet and screen office visitors and callers, resolving matters or making referrals as appropriate. Maintain appointment schedules and make time commitments and travel arrangements. Plan and schedule meetings involving internal and external participants.

Assist in budget preparation by gathering fiscal data and compiling projections. Maintain budget accounts, monitor expenditures, and initiate budget and journal transfers.

Compose or prepare correspondence, minutes, reports, statistical documents, class schedules, faculty loads, etc. Read, sort, and distribute incoming mail and process outgoing mail; organize and maintain operational files. Create systems and data collection for accreditation reviews.

Perform other duties as assigned