Administrative Assistant

Job Description

Job Description

Position Description

Harlem United is seeking an Administrative Assistant to provide essential data entry support and coordination duties that ensure smooth program operations. Under the direction of the Managing Director, the candidate will be responsible for initiating and coordinating the program and administrative functions required for the effective functioning of the Harlem United - 330 West 95th Steet - Housing Program

Essential Job Functions

The following duties are mandatory requirements of the job :

Serve as Administrative Assistant with respect to all logistical matters affecting the 330 West 95th Steet Housing Program :

• Perform accurate and timely data entry of client information including, but not limited to, housing applications, entitlements status, moving dates, 2010e applications, and other related information specific to housing efforts.
• Accurately enter completed 2010e HRA applications into the NYC Coordinated Assessment and Placement System and other designated data system.
• Maintain organized digital document and physical records.
• Assist with preparation of weekly and monthly reports of program data using programs systems.
• Provide general administrative support to program staff including but not limited to data entry, organization of files, directing calls, outgoing correspondence, and other program activities.
• Collaberate with various internal and external departments to support efforts to secure entitlement and permanent housing.
• Assist in preparation of Case Management Supervision Logs – for Managing Director
• Participate in bi-weekly HRA meetings, as needed, to discuss program issues.
• Office supply ordering and inventory control
• Where needed, complete ordering for program inventory and apartment furnishing.
• Attend staff meetings as directed.
• Maintenance of all office equipment (i.e., copy and fax machines, printers)
• Petty Cash custodian of metro cards, gift cards, food cards
• Process check requests and follow up if needed.

Client Metro card ordering / reconciliation

Establish and maintain files, binders, and records for the 330 West 95th Steet - Housing Program

Education and Certification

Bachelor’s Degree preferred and 2 years’ administrative experience, proficiency in Microsoft Applications, or 5-7 years of administrative experience and a High School Diploma.

Special Skills and Knowledge

In addition to the above-listed job responsibilities and educational requirements, the ideal candidate for this position possesses most or all the following :